Medical Staffing Rota Co-ordinator
- Prescot, Merseyside
- £27,485-30,162 per year
- Permanent
- Full-time
- Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
- To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
- Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
- Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
- Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
- Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
- To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
- Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
- Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
- Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
- Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR. Escalate triggers appropriately for action
- Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
- Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
- Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
- Ensuring they are recorded on ESR when they have taken place.
- Escalate complex queries to Associate Director Manager/ Directorate Manager
- Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
- General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment.
- To work in a flexible manner in accordance with the Trust Policy.
- Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
- To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
- Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
- Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
- Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
- Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR. Escalate triggers appropriately for action
- Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
- Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
- Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
- Ensuring they are recorded on ESR when they have taken place.
- Escalate complex queries to Associate Director Manager/ Directorate Manager
- Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
- General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment.
- To work in a flexible manner in accordance with the Trust Policy.
- Educated to Diploma Level or equivalent
- NVQ III Business Administration or higher
- Experience of liaising with medical staff in an NHS setting
- Experience of maintaining robust electronic systems
- Experience of medical rota management
- Experience of producing on-call rotas
- Excellent IT skills including Microsoft Outlook, Word, Excel & Access
- Excellent communication skills
- Ability to work on own initiative and schedule work to meet deadlines.
- Ability to work within a busy environment and under pressure
- Ability to prioritise, take ownership and manage workload
- Ability to keep clear, concise records
- Flexible attitude towards work, task and changing priorities
- Ability to manage key stakeholder expectations
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
- Ability to work as part of a larger team
- Flexible to meet the needs of the service
- Ability to travel across hospital sites when required
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times
- Educated to Diploma Level or equivalent
- NVQ III Business Administration or higher
- Experience of liaising with medical staff in an NHS setting
- Experience of maintaining robust electronic systems
- Experience of medical rota management
- Experience of producing on-call rotas
- Excellent IT skills including Microsoft Outlook, Word, Excel & Access
- Excellent communication skills
- Ability to work on own initiative and schedule work to meet deadlines.
- Ability to work within a busy environment and under pressure
- Ability to prioritise, take ownership and manage workload
- Ability to keep clear, concise records
- Flexible attitude towards work, task and changing priorities
- Ability to manage key stakeholder expectations
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
- Ability to work as part of a larger team
- Flexible to meet the needs of the service
- Ability to travel across hospital sites when required
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times