Recruitment Assistant (12m FTC)

Linklaters

  • London
  • Permanent
  • Full-time
  • 15 days ago
LinklatersLinklaters is a global law firm, with 31 offices in 21 countries worldwide.Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.The RoleAs a recruitment assistant you will provide essential administrative and coordination support to the Senior Recruitment Advisor, assisting with all aspects of technology and data recruitment. You will help schedule interviews, track recruitment activities, liaise with stakeholders and vendors, and ensure the recruitment process runs smoothly and efficiently.
  • Provide high-quality administrative support to the Senior Recruitment Advisor focusing on technology and data recruitment.
  • Schedule and coordinate interviews and meetings with internal stakeholders, candidates, and external vendors, ensuring complex and challenging diaries are managed effectively.
  • Liaise with stakeholders' PAs to arrange candidate interviews, agency briefing calls, and internal stakeholder meetings, prioritising and communicating urgency where appropriate.
  • Maintain, update, and track recruitment actions, candidate progress, and recruitment pipelines using trackers and the applicant tracking system (Workday).
  • Load new roles and vacancies onto Workday following the completion of the recruitment approval process.
  • Support confidential candidate and recruitment communications, ensuring timely and accurate information flow between candidates, vendors, and internal teams.
  • Assist with reporting for the recruitment team and business by developing, maintaining, and distributing regular and ad-hoc recruitment reports and trackers.
  • Upload invoices onto internal systems and coordinate with internal teams such as HR People Services and HR Systems as required.
  • Undertake ad-hoc project work and provide flexible support within the resourcing function as directed.
About you
  • Previous experience in an administrative role, ideally within a busy environment managing a varied workload.
  • Demonstrated ability to schedule and coordinate complex meetings involving multiple stakeholders, including those with demanding diaries.
  • Experience working with confidential information in a professional manner.
  • Proficient in using Microsoft Office (especially Outlook and Excel) and recruitment or HR systems; experience with Workday is desirable but not essential, as training can be provided.
  • Excellent organisational skills and strong attention to detail.
  • Clear and professional communicator, both verbally and in writing.
  • Ability to prioritise competing demands, remain calm under pressure, and escalate urgent matters appropriately.
  • Positive, proactive approach to work, able to work effectively both independently and as part of a team.
  • Experience within a professional services or technology recruitment environment is desirable.
Our BenefitsJoining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:Health & Wellbeing:
  • Private Medical Insurance
  • Free in-house fitness centre and subsidised health club memberships
  • Free onsite GP service and periodic health assessments
Finance:
  • Pension and flexible savings options
  • Income protection and life assurance
  • Mortgage advice and will-writing services
Family & Lifestyle:
  • Electric car and cycle to work schemes
  • Emergency family care
  • Additional holiday/birthday leave
  • Maternity/paternity/shared parental leave
  • Travel insurance and season ticket loan
  • Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)
If you think this role would suit you, please click apply below. We look forward to hearing from you!Technical SkillsThis list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.Application PolicyApplications and CVs (direct or via agency) are only accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and not the partners, practices or stakeholders ( for legal roles or for business team roles).

Linklaters