Office Coordinator

DMS

  • London
  • Permanent
  • Full-time
  • 22 hours ago
  • Apply easily
WHO WE AREWe are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded.DMS is a place where our clients feel looked after, where they trust our ability to deliver and to come up with new ways of engaging them and helping them engage their audiences.WHAT WE DOWe are a full-service creative digital media agency. Our people, technology and insights help global media and entertainment, sports and lifestyle brands create, manage, localise, distribute and place their content, and evaluate its media reach.ABOUT DMSDMS, part of the AKA Group of companies, was established in 2002 and has over 100 employees. From our facilities based in London and LA we provide digital creative and media intelligence services to our clients that comprise of major film and TV studios, leading independent film distributors, West End and Broadway theatres, cultural institutions, sports, music and fashion companies.THE ROLEWhile the job title may sound standard and the tasks below run of the mill, this is not your average coordinator role!This is one of the most important roles within the business. You will be front and centre in making life at DMS everything we pride ourselves on, from a warm welcome every time someone enters the building to ensuring the office is a professional, open and inclusive environment where people enjoy and thrive in their work.The role is key to making sure our people are happy and looked after, it is core to our culture and business and you will be at the centre of making sure we deliver for our people and our clients.The role is a flexible and extensive position but for clarity on day to day tasks includes:
  • Reception Duties – covering all required reception duties
  • Warmly welcoming important clients in person and over the phone
  • Ordering of office supplies and distributing deliveries around the building daily
  • Building Maintenance – coordinating maintenance schedules, visitors etc. Some basic building maintenance such as changing light bulbs will be part of the role
  • Visitor Access - Ensuring proper sign-in and sign-out procedures for guests using SwipedOn cross-platform
  • Health and Safety – carrying out assessments and aiding with administration
  • Assisting with front-of-house events like Friday drinks, lunches and party planning
  • Opening up the building each morning and preparing kitchens/bathrooms for the day ahead
  • Closing down the Front of House operations each evening
  • Keeping the Intranet updated and assisting with internal Marketing emails
  • Assisting with onboarding and offboarding paperwork
  • Ensure offices (including kitchens and toilets) are maintained to a clean and satisfactory level ensuring all staff have a pleasant and enjoyable working environment
  • Supporting the Office Manager and other staff members with ad hoc requests
This full-time role requires availability from 09:00 to 17:30, Monday to Friday, in our Shand Street office in London Bridge.RequirementsThe ideal candidate will have:
  • Good customer service skills and a professional and friendly telephone manner
  • Competency in Microsoft Word and Excel
  • Pro-active, forward-thinking and confident in using own initiative
  • Enjoy helping people
  • Motivated and willing to learn and develop
  • Basic DIY/handiness skills are a bonus!
  • Friendly and enthusiastic!

DMS