Personal Assistant to Head of Service

England
£30,165-34,225 per year
Permanent
Full-time

2 days ago
Apply easily

£30,165 - £34,225 per annumA fantastic opportunity to join an exciting, innovative law firm where you will be given the opportunity to learn and develop in your chosen field and excel in your careerPathfinder Legal Services Ltd is a true one of a kind. Established in 2015 as an ‘Alternative Business Structure’ (ABS) we are wholly owned by public bodies. We pride ourselves on serving our communities with resilience, enthusiasm and focus. Working for public sector and not for profit clients is our focus. A significant proportion of the work we carry out will be for local authorities, however, we have over recent years grown our client base to include more than one hundred organisations across the public and not-for profit sectors. Our clients include Integrated Care Boards, Foundation Trusts, Charities and Fire Services.We have grown significantly in recent years and are rapidly expanding, with offices based in Huntingdon, Northampton and Shefford. With over 165 members of staff, our Firm is made up of qualified legal officers, administrative support and finance officers. We aim to develop our staff to enable them to reach their full potential and to find a career path suitable to each individual.If the chance to play a part in this fast paced but increasingly interesting and challenging area of law interests you, we want to hear from you.OVERALL PURPOSE OF THE JOB:
To provide high quality PA support and diary management to the Head of Service to assist with the effective running of the teams within each service areaMAIN ACCOUNTABILITIES:

Support and management of day- to- day operational matters within the relevant service areas for the Head of Service and Principal Lawyers including the proactive organisation of the Head of Service’s working diary; producing papers and presentations as required.
Supporting the Head of Service in their legal work, including setting up files on the case management system, drafting letters and other correspondence.
Working with other PA’s (both internal and external) to manage diary commitments for the Heads of Service and provide a portal for communications screening for the

Head of Service, which includes email monitoring in accordance with the requirements of their role, anticipating needs and acting as the first point of contact for their designated Head of Service.

Supporting on projects as directed by the Head of Service in response to corporate and service requirements including project / work plans reporting on progress in order to meet relevant deadlines
Organising meetings and meeting room coordination, together with booking reoccurring meetings.
Providing accurate, timely and effective administrative support to the Head of Service.
Proactively dealing with matters that arise, working with others to identify solutions and signposting incoming communications by liaising with colleagues and stakeholders to provide support whilst maintaining appropriate confidentiality.
Producing reports for Head of Service on client KPIs and measures and other items as required
Actively developing and implementing improved ways of working to better support their Head of Service.
Acting as the first point of contact for Head of Service in a management support capacity as required, taking a proactive and positive attitude in resolving issues where possible.
To buddy, train and support colleagues.

Office Support:

Provide timely and effective administrative and secretarial support.
Responsible for overseeing document & data management (paper and electronic), including filing and distributing documents.
Oversee the collection, collation & manipulation of a wide range of information using information systems, to generate reports, prepare letters, memos and documents.
Ensure that all employees are conversant with, and competent in, using specific systems, procedures and packages.
Assist with the organisation, co-ordination and delivery of facility and service management.
Undertake general clerical & administrative tasks and support the team and service as required.

Management Support:

Oversee that meetings and events are properly planned and arrangements coordinated.
Ensure records of meetings are taken and necessary follow up action undertaken.
Advise and inform others on matters relating to own job or service areas.
Represent team/service area at meetings and on working groups.
Cover for other Personal Assistants in their absence.

We are looking for enthusiastic individuals with initiative, a proactive approach to problem solving and a real commitment to the job. In return for this we can offer you an excellent benefits package alongside a flexible, modern working environment equipped with the technology needed to enable you to balance the pressures of a busy role.Pathfinder Legal Benefits

Local Government Pensions Scheme – considered to be one of the best employer contribution rates.
Flexible working arrangements – we offer flexible hours and hybrid working which allows for remote working but we also require regular office attendance with the aim to give everyone a balanced work/life ratio.
Family Friendly policies including excellent Maternity, Paternity and Adoption entitlements.
An exceptional Employee Assistance Program which helps supports employees with workplace changes as well as other work, family and personal issues.
Cycle To Work scheme.
A generous minimum annual leave entitlement of 24 days, rising on 5 and 10 years service, plus public holidays. With the option to purchase more annual leave.

To apply for this position please send your CV and a covering letter explaining how you meet the Person Specification via the button below. When applying, please quote reference ‘PRO-032’.For a copy of the full Job Description and Person Specification and details of our other vacancies, please visit our websiteClosing date: 12 September 2025For further information or to apply, please click on the 'Enquire/Apply' button below.

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