Personal Assistant - Local Authority
- Exeter
- £17.80 per hour
- Permanent
- Full-time
Contract Length: Until July 2026
Location: Exeter or Winfrith
IR35: Inside
Pay Rate to Intermediary: £17.80 per hourSpinwell is recruiting for a Personal Assistant for an excellent opportunity within the public sector.RESPONSIBILITIES OF THE PERSONAL ASSISTANTThe principal responsibility of the Personal Assistant (PA) is to provide key organisational and administrative support for up to three designated 'Principals' at Chief Superintendent or equivalent level. Providing a professional, efficient and confidential level of service and enabling support to the wider Senior Leadership Team (SLT), ensuring the smooth delivery of portfolio commitments and priorities.In particular to:
- Management of the designated diary commitments of (up to three) Principals to ensure that the daily schedule of work is co-ordinated effectively, categorising and prioritising workflow.
- Consider and prioritise incoming telephone calls, correspondence and emails addressed to the Principal, deciding on the most appropriate manner by which it should be dealt with, ensuring only relevant correspondence is filtered through to the Principal.
- Organise, administer and accurately record meetings and events on behalf of the Principal, progressing any actions as appropriate and ensuring the Principal is fully briefed in advance of such meetings.
- Keep effective record-management system, which maintain the appropriate level of security and sensitivity for the material stored.
- Liaising with senior leaders for information (e.g. performance issues, complaints data and attendance data) to inform responses to requests to the Principal.
- Educated to A Level standard or relevant business experience
- A recognised business administration certification or commitment to work towards such a qualification, or relevant business experience
- Good command of the English language to be able to listen to an issue and summarise it eloquently both verbally and in writing
- IT literate with demonstrable skills, in particular the use of Microsoft 365 and proficiency in document layout
- Ability to quickly gain a good understanding of force IT systems including SharePoint
- Strong decision-making skills with the ability to apply practical problem-solving skills to difficulties that arise within all areas of responsibility
- Developed interpersonal and organisational skills and the ability to prioritise a range of related duties, under pressure, to ensure that the post holder meets strict deadlines/ targets
- Ability to pay particular attention to detail and accuracy, with a methodical approach to service delivery
- Proven inter-personal skills with a good standard of English language, literacy and comprehension
- Minute taking experience or similar