The ideal candidate will have excellent organisational and communication skills, can work independently, be able to multitask and prioritise tasks, have a strong attention to detail, and be able to manage their time effectively but know when to bring back decisions and tasks to the client to keep them informed and involved.They will also need the resilience to handle an ever changing landscape and priorities, and to have experience handling confidential information with integrity and discretion. They will be someone who enjoys complex problem solving and thrives on bringing order to chaos.Who you'd be working with:You'd be working with a highly functioning, professional individual with excellent self-awareness. She has an acquired brain injury, ADHD, physical health conditions, and complex PTSD.Due to these challenges she has an unreliable working memory and difficulty maintaining focus on tasks. She uses a range of IT platforms to support this. She thrives on reliability and a calm, directive manner. Her goal is to be as independent and autonomous as possible, within her brain related disabilities.You will be working in an already established small team of 3 or 4 PAs.Responsibilities:1. Manage and organise the individual's schedule, including appointments, meetings, and events.2. Handle email correspondence and manage incoming communications, ensuring timely responses and prioritising important messages.4. Proficient in digital filing, organising and record-keeping. Maintain electronic filing systems, ensuring all documents are organised and easily accessible.5. Assist with personal tasks and projects as assigned, including household management and administrative support for personal ventures.6. Maintain confidentiality and discretion in handling sensitive information and documents.7. Proactively identify opportunities to streamline administrative processes and improve efficiency.Requirements:1. Proven experience in administrative support roles, preferably in a personal assistant capacity.2. Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.3. Strong attention to detail and accuracy in completing tasks and record keeping.4. Proficiency in Google suite (GMail, Google Docs, Google Drive) and other relevant digital tools, apps, and software that assist with organisation, time management, and productivity (e.g., task management apps, calendar tools).5. Competence in managing emails, files, and other digital assets efficiently.6. Excellent communication skills, both written and verbal.7. Ability to work independently and effectively manage time while working alone.8. Discretion and professionalism in handling confidential information, respecting the client’s privacy and dignity at all times.9. Flexibility and adaptability to changing priorities and tasks, being open to feedback and willing to adjust approaches based on the client’s preferences and goals.10. Availability to work part-time hours on an agreed schedule, as needed.11. Strong problem-solving skills and the ability to think creatively to resolve issues.12. Currently registered self employed or able to register as self employed before starting.13. Role will be a mix of in person (S2 area) and remote working, with the possibility of being mostly remote if the right candidate does not live locally. The successful applicant must be based in the UK.LocationSheffieldSalary£15 per hourType of ContractPart TimeHoursBetween 5-15 hours a week, to be worked over 2-3 days on an agreed, regular schedule.BenefitsHybrid role. Flexible hours to suit candidate. There will be opportunity to increase hourly pay, as there is currently also vacancy for a PA coordinator position, but experience working in the Admin Assistant role is essential before applying for this position.Closing Date05-09-2025How to ApplyPlease email your CV to recruitment_pa@outlook.com, and we will send you an application form to fill out.
Voluntary Action Sheffield