Administrator - People Flexi Bank

NHS

  • Guildford, Surrey
  • £15.63 per hour
  • Permanent
  • Full-time
  • 1 day ago
Surry and Borders is looking for someone to act as a member of the senior admin team at our West base (currently Farnham Road hospital) for the AED service and to provide administrative support to the entire AEDS team, including Daycare and the ETT. Also to provide supervision to any band 3 staff members.Work timing: 9 AM to 5 PMDays: Monday to FridayWorking hours: 37.5 hours Per weekLocation: Farnham Hospital, Farnham Road, Guildford,Main duties of the jobo Take and transcribe a wide range of meeting minutes in an accurate and timely mannero Receive and process referrals to the relevant clinician and system(s)o Provide day to day supervision and monitoring of workload for Band 2 and 3 administrators.o Update case notes on patient record system as required.o Undertake regular managerial supervision and appraisal of administrators within the team, in conjunction with Band 5, if applicableo Provide secretarial support to the team, as required, i.e. arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DCIQ, etc.About usWorking for our organizationSurrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organizations who provide services and support people who use services and carers.Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.For international travel, both Gatwick and Heathrow airports are nearby.Would you like to work in an organisation that sits in the top 10 best NHS Mental Health, Learning Disability and Community Services Trusts to work for?This ranking is based on staff feedback in the 2023 NHS Staff Survey.DetailsDate posted02 September 2025Pay schemeAgenda for changeBandBand 4Salary£15.63 an hour pa pro rataContractBankWorking patternFlexible workingReference number384-SVM-Admin- B4-SABPJob locationsFarnham Road HospitalFarnham RoadGuildfordGU2 7LXJob descriptionJob responsibilitiesMonitor annual leave requests and sickness absence for manager, as requiredManage recruitment process for band 3 admin vacanciesType up reports incorporating graphics and tables as requiredType all letters dictated or provided by the teamBook appointments on the patient record system for clinics and individual consultationsAnswer telephone calls and relay any messages in a timely manner Creating bespoke documents for the team, such as leaflets etc.Arrange team events, as requiredMonitor data quality of administrative inputUndertake any ad-hoc duties as required by the service manager.General administrative tasks such as answering incoming calls, answering and monitoring team emails, typing, copying, scanning, printing, laminating etcProvide support to team members in setting up rooms for meetingsCheck and book rooms for other team members upon requestScanning documents for uploading to patient record systemReceive and respond to e-mails in an appropriate manner, forwarding where necessaryMonitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department.To be part of the MDT (Multi-Disciplinary Team) and to attend weekly meetings. Job descriptionJob responsibilitiesMonitor annual leave requests and sickness absence for manager, as requiredManage recruitment process for band 3 admin vacanciesType up reports incorporating graphics and tables as requiredType all letters dictated or provided by the teamBook appointments on the patient record system for clinics and individual consultationsAnswer telephone calls and relay any messages in a timely manner Creating bespoke documents for the team, such as leaflets etc.Arrange team events, as requiredMonitor data quality of administrative inputUndertake any ad-hoc duties as required by the service manager.General administrative tasks such as answering incoming calls, answering and monitoring team emails, typing, copying, scanning, printing, laminating etcProvide support to team members in setting up rooms for meetingsCheck and book rooms for other team members upon requestScanning documents for uploading to patient record systemReceive and respond to e-mails in an appropriate manner, forwarding where necessaryMonitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department.To be part of the MDT (Multi-Disciplinary Team) and to attend weekly meetings.Person SpecificationQualificationsEssential
  • NVQ Level 4 in Business Admin or equivalent experience (4 years)
Desirable
  • Working within an NHS setting
ExperienceEssential
  • 4 years' experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
  • Use of Microsoft Office or equivalent
  • Taking minutes at Team and other meetings
Person SpecificationQualificationsEssential
  • NVQ Level 4 in Business Admin or equivalent experience (4 years)
Desirable
  • Working within an NHS setting
ExperienceEssential
  • 4 years' experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
  • Use of Microsoft Office or equivalent
  • Taking minutes at Team and other meetings

NHS