Purchase Ledger Assistant

Cygnet Group

  • West Malling, Kent
  • Permanent
  • Full-time
  • 6 days ago
We are looking for a Purchase Ledger Assistant to join our team at our new office based in Kings Hill, West Malling.Cygnet was established in 1988. Since then we have developed a wide range of health and social care services for young people and adults with mental health needs, acquired brain injuries, eating disorders, autism and learning disabilities within the UK.Reporting to the Purchase Ledger Team Leader you will be responsible for the day to day controls of the purchase ledger process from invoice receipt, through the approval process to authorisation and payment.Main duties will include matching and coding invoices, preparing and running BACS payments and reconciling supplier statements. You will provide a professional and efficient service to the finance function, as well as other departments throughout the business.Key Responsibilities
  • Accurately process supplier invoices and credit notes
  • Ensure proper coding of invoices to the appropriate accounts and cost centres
  • Match invoices to purchase orders
  • Ensure accurate recording of VAT
  • Prepare payment runs by BACS
  • Ensure all payments are approved according to company policy
  • Maintain up-to-date supplier records and contact information
  • Follow the company policy regarding the verification of supplier bank details
  • Communicate effectively with suppliers regarding invoice queries/unapproved invoices and payment status
  • Develop and maintain good working relationships with suppliers and colleagues
  • Review systems and processes suggesting improvements where necessary
  • Assisting with other ad-hoc tasks as requested by management
Key Skills
  • Excellent communication skills, attention to detail and accuracy
  • Strong organisational and time-management skills
  • Ability to work in a team, as well as using own initiative
  • Self-disciplined and efficient, with a flexible and proactive nature
  • Knowledge of Excel and other Microsoft packages
  • Ability to work to deadlines
Why Cygnet? We’ll offer you…
  • An opening to undertake further learning with our excellent apprenticeship scheme
  • Expert supervision & support
  • Employee referral scheme
  • Free Health Cash plan
  • Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
  • 24 hours free GP support line
  • Free life assurance cover
  • Free eye tests
  • Car lease discounts
  • Discounted gym membership
  • Free mortgage broker and Insurance cover
  • Pension scheme
  • Employee NHS – discount savings & “Cycle to Work” scheme
  • Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks
Due to limits on sponsorship allocations, we are not currently in a position to offer sponsorship to new candidates for these roles, this remains under review.We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.Benefits & RewardsGroup PensionWe'll look after you beyond Cygnet by helping you save for your future with a pension scheme. Cygnet provides a monthly contribution into your pot for every month you actively pay in.Discounted Gym MembershipCygnet encourages the culture of wellbeing and improving work-life balance and as a result, we are offering Gym discounts. The discounts are across more than 3,000 gyms across the UK. Ranging from the big chains to the small independents - your nearest gym in the scheme won't be far away!Free Life Assurance CoverCygnet provides a Group Life assurance scheme which pays out a lump sum benefit to your family or next of kin in the event of your death whilst employed by Cygnet.Free Mortgage Broker & Insurance CoverCygnet understands that buying a home is probably the biggest and most important financial decision for most of us. As a result we have partnered with L&C to offer free mortgage advice, free insurance cover and receive a voucher on completion of your mortgagePlan your commuteCygnet Head OfficeKent
London & South East
ME19 4AEOur application process01Step 1Application SubmissionYour application is received and reviewed by our recruitment team.02Step 2Automated ConfirmationYou'll receive an automated email confirming receipt of your application.03Step 3Application ReviewWe carefully review applications, considering factors like visa status, location, and experience.04Step 4Initial ScreeningIf your application is suitable, you'll be contacted by the recruiter to arrange a telephone screening call.05Step 5InterviewIf you meet the screening criteria, you'll be invited for an interview, which normally takes place in person at the site you're applying to.06Step 6Feedback and OfferFollowing the interview, you'll receive feedback, and if successful, a verbal job offer that will be followed up with a written job offer and onboarding information.Support for Your Job ApplicationFrom refining your CV to preparing for your interview, our free career resources give you the tools and advice you need to feel confident at every stage.

Cygnet Group