Proposals Administrator

John Wood Group

  • Darlington, County Durham
  • Permanent
  • Full-time
  • 13 days ago
Job Category: Business DevelopmentJob Description:Remarkable people, trusted by clients to design and advance the world.Wood Transmission & Distribution Ltd UK is looking for an Administrator, established or first appointment to join their team. The role focuses on managing bid documentation and tender administration to obtain contracts with prestigious clients in England and Wales. You will be managing the development of bid documentation and tenders, from receipt of client information through to contract award. The successful candidate will have responsibility and accountability for supporting the production of winning bids.We invite all experienced administration professionals, including qualified administration apprentices from a business environment looking for their next step to apply. A bidding background is a benefit, although not essential as we will provide training and development for the right candidate. We offer a supportive and friendly environment with hybrid working, allowing you to collaborate with various Transmission and Distribution functions. Ideally based out of our Darlington office, the successful candidate will work from home and must be able to commute to the local office on a hybrid basis.#LI-HybridThe RoleReporting to the Proposals Manager, key responsibilities include managing proposal development, scheduling meetings, collaborating across functions for proposal preparation, liaising with clients, organising site visits, preparing presentations, managing documents, setting up new bids, ensuring timely proposal submissions and developing a proposal content library for efficient information retrieval.The main requirements include, demonstrated administrative experience in a business setting, GCSE qualifications or equivalent in English and Maths at grade C or above, proficiency in Microsoft Office and Adobe Acrobat, strong communication skills, attention to detail, effective organisational abilities, resilience and the capacity to manage multiple tasks while adhering to processes.Our Clients and ProjectsDesigning the future. Transforming the world.As a prominent provider of engineering and construction services in the UK transmission and distribution sector, we are dedicated to leading the way towards achieving net zero by 2050. We have secured a robust workstream for the upcoming years, offering a unique opportunity for successful candidates to contribute to our ongoing Proposal team's outputs. Your involvement will help contribute to the expansion of network capacity crucial for fulfilling the UK government's 2030 objectives, Great British Energy's mission and the pivotal transition to a sustainable, net-zero future. Join us in delivering power for the future!What we can offer
  • Meaningful and interesting projects delivered to leaders of industry across emerging energy sectors
  • Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
  • Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
  • Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
  • Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own
  • Commitment to continued professional development; development plans that are tailored to your individual needs and interests
  • Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Responsibilities:Typical Responsibilities
  • Proposal development
  • Scheduling required meetings i.e. bid kick-off
  • Work with a range of functions to assist preparation of winning proposals
  • Liaise with clients to obtain information and raise tender questions
  • Arrange site visits/client meetings
  • Assist in the preparation of client presentations
  • Organising documents and proposal files
  • New bid set up, including CRM record creation, document management and bid/no bid process
  • Support submission of proposals to deadlines and manage end-to-end process for allocated bids
  • Develop and maintain a library of proposal content for quick, efficient and accurate retrieval of information
Qualifications:What makes you remarkable?At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.
  • Proposals administration experience preferred but not essential
  • Demonstrated administrative experience in a business environment is necessary, training can be provided for the right candidate
  • Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and SharePoint
  • Demonstrated attention to detail skills are essential or proven proofreading and editing skills are desirable with the ability to ensure proposals, presentations and other customer responses are of high quality
  • Demonstrated effective communication skills (written and verbal)
  • Effective organisation, coordination, problem solving and multi-tasking skills
  • Confident and capable of dealing with colleagues from all business functions
  • Resilient nature with an approachable, flexible and dedicated approach to work
  • Self-initiative with the ability to prioritise multiple conflicting tasks, while applying mandatory defined processes
  • Educated to minimum GCSE or equivalent (English and Maths - grade 4/C) are essential
With secured workstream for years to come and a people-focused approach, this opportunity comes with excellent benefits. Apply today and take the first step towards a rewarding career.About Us:Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.Diversity StatementWe are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

John Wood Group