Personal Assistant - 33k - Belfast City Centre / Hybrid

Vanrath

  • Belfast
  • £28,000-33,500 per year
  • Permanent
  • Full-time
  • 16 days ago
VANRATH are excited to be working alongside a leading Professional Services / Legal organisation with a fantastic reputation for the recruitment of an Personal Assistant.This is a role in the company's Belfast City Centre office.This is a Monday - Friday position. Permanent position. Some provision for Home working is possible too.After the successful completion of a 6-month probation the hybrid policy is 3 days in the office and 2 at home.Your Package/Benefits:
  • Salary £29,000 - £33,000 dependant on experience
  • Private Medical Insurance
  • 25 days holiday + 13 STAT
  • 10% Pension contribution
  • Life Assurance
  • Income Protection
  • Salary Sacrifice Options - Including the Tech Scheme and Cycle to Work Scheme.
  • Affinity Partnerships - Discounts and offers with local organisations
  • Health & Wellbeing - Annual events focused on supporting employee wellbeing
The Role
  • Provided comprehensive end-to-end support to the Head of Professional Conduct.
  • Proactively managed a demanding diary with tact and discretion.
  • Acted as primary contact, handling correspondence and queries.
  • Supported complex, confidential projects and presentations, including data analysis and content creation.
  • Administered Committees: agendas, minutes, bookings, expenses, and follow-up, in line with protocols.
  • Managed documentation and implemented improvements to digital and physical records.
  • Coordinated and minuted internal/external meetings, including senior leadership.
  • Arranged travel and maintained expense records for senior managers.
  • Maintained accurate records via the CRM system.
  • Prioritised and managed busy departmental and personal email inboxes.
  • Supported compliance with ISO 9001:2015 and data protection regulations.
The Ideal Person
  • 3-5 years+ of experience as a Personal Assistant or in a similar support role reporting to senior management in both public and private sectors, with high standards of discretion and confidentiality.
  • Highly skilled in setting up and managing AV and virtual meeting platforms such as Zoom, Microsoft Teams, and GoToWebinar.
  • Experienced in delivering presentations and supporting projects-often under tight deadlines-by coordinating with stakeholders and handling complex content.
  • Proficient in document management: drafting, compiling, and distributing agendas, papers, and committee documents in fast-paced settings.
  • Skilled in managing correspondence-processing routine and urgent messages, ensuring timely follow-up and accurate record-keeping.
  • Competent in using CRM systems (e.g., Microsoft Dynamics) to maintain, update, and develop records and data processes.
  • Versatile in creating and managing both physical and digital records and spreadsheets, including enhancing existing systems for greater efficiency.
  • Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.''Would highly recommend Vanrath. After uploading my cv I was contacted the next day and they were able to find a permanent suitable role for me very quickly. They were very helpful and supportive through the entire interview process and were able to negotiate a very good job offer which I was delighted with.''''5*'s for Vanrath. They found me a suitable agency post right away, it was a great fit, now I have got the job permanently! Very personable and knowledgeable to deal with and always took the time to understand and help out. Extremely professional service all round.''''VANRATH were very helpful the whole way through the recruitment process. They gave me plenty of follow up phone calls to check everything was going well with my new employer.''"I would highly recommend Vanrath for there professional service and dedication in finding the right job to suit your needs."All my interactions have been very positive. They have great contacts in the public and third sector and place clients carefully after listening closely to requirements and preferences. They are good at keeping in touch and meeting client expectations throughout the recruitement process.They were very professional but friendly at the same time. They then set up a chat for me with their colleague Dan Morgan who dealt with roles that I had more of a particular interest in. Dan was extremely helpful from the start, setting up a meeting quickly and continually checking in with me to see if I had any questions or queries. The whole process has been excellent and I've secured a job that I really wanted. I wouldn't hesitate to go through Vanrath again in future as there was no waiting about and they continually kept me updated throughout. Thanks so much again.

Vanrath