Administrative Officer - Specialty Training

NHS

  • Cardiff
  • £27,898-30,615 per year
  • Permanent
  • Full-time
  • 5 days ago
An exciting opportunity has arisen for a Band 4 Administrative Officer to join HEIW's Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit.Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential.The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders.Main duties of the jobMain duties of the role would include providing a range of administrative support across the department which could include planning, organising, and supporting National Recruitment, Annual Appraisal Panels, and trainee study days.The post holder would be responsible for the planning, allocation and prioritisation of team tasks and activities, to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database regularly reviewing, analysing, and interpreting complex data reports.In addition, you may assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems.The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require.The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.About usHealth Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:- Respect for All in every contact we have with others,- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.HEIW received the HPMA Award for Employee Engagement in 2019.What you can expect:- a corporate induction and 90 day Welcome itinerary,- compassionate leadership,- a meaningful values based performance appraisal process,- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?DetailsDate posted29 August 2025Pay schemeAgenda for changeBandBand 4Salary£27,898 to £30,615 a year per annumContractPermanentWorking patternFull-time, Flexible workingReference number082-AC066-0825Job locationsTy DysguNantgarwCardiffCF15 7QQJob descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.Person SpecificationQualifications & KnowledgeEssential
  • NVQ level 4 Diploma in Business Administration or equivalent experience
  • Commitment to Professional Development
Desirable
  • Degree or an equivalent qualification
Knowledge and ExperienceEssential
  • Experience of working in an administrative role
  • Demonstrable experience of establishing administrative systems and procedures making improvements where necessary
  • Experience of entering and maintaining accurate data systems and analysing complex data
  • Experience of working to strict deadlines
  • Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
Desirable
  • Experience of supervising staff
  • Experience of minute taking
SkillsEssential
  • Strong organisational skills
  • Excellent written and verbal communications skills
  • Ability to work as part of a team and independently
  • Excellent problem-solving skills
Desirable
  • Welsh Speaker (Level 1) or willingness to work toward
OtherEssential
  • Self-motivated
  • Open to professional development
  • Flexible approach to work
  • Tenacious, driven, and enthusiastic to achieve goals and see things through
  • Responsive to change and continuous improvement
  • Willingness to work together as part of a high performing team
  • Respectful and inclusive approach to all
Person SpecificationQualifications & KnowledgeEssential
  • NVQ level 4 Diploma in Business Administration or equivalent experience
  • Commitment to Professional Development
Desirable
  • Degree or an equivalent qualification
Knowledge and ExperienceEssential
  • Experience of working in an administrative role
  • Demonstrable experience of establishing administrative systems and procedures making improvements where necessary
  • Experience of entering and maintaining accurate data systems and analysing complex data
  • Experience of working to strict deadlines
  • Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
Desirable
  • Experience of supervising staff
  • Experience of minute taking
SkillsEssential
  • Strong organisational skills
  • Excellent written and verbal communications skills
  • Ability to work as part of a team and independently
  • Excellent problem-solving skills
Desirable
  • Welsh Speaker (Level 1) or willingness to work toward
OtherEssential
  • Self-motivated
  • Open to professional development
  • Flexible approach to work
  • Tenacious, driven, and enthusiastic to achieve goals and see things through
  • Responsive to change and continuous improvement
  • Willingness to work together as part of a high performing team
  • Respectful and inclusive approach to all

NHS