Part Time Administrator

Staffordshire
£24,800 per year
Permanent
Part-time

6 days ago

ORANGE GROVE FOSTERCARE – PART TIME ADMINISTRATORContract type: Part-TimeSalary: £24,800 proratedContract term: PermLocation: Stone, StaffordshireHours: 20 hours (2.5 days)Benefits: 30 days’ Annual Leave increasing to 35 days with length of service + Bank Holidays Company Pension, Life Assurance, Employee Discount Scheme, (all benefits would be pro-rated)About UsOrange Grove was founded in 1996 by two social workers who understood that strong relationships held the key to successful fostering. As with all families, relationships matter. They provide a stable platform for growth, which is why we commit time, effort and resources into nurturing them constantly.We do this for the children in our care by getting to know them and providing a safe and positive family environment. We do it for our foster parents by treating them individually and tailoring our support to their needs. And we take care to build strong and positive relationships with local authoritiesWe are currently looking to recruit a Part-Time Administrator to provide an administrative support service to our fostering team.The role will involve working within the Fostering Regulations and National Minimum Standards, maintaining databases and electronic filing systems, managing fostering paperwork and forms as well as general ad hoc administration. The post holder will also be expected to provide a meet and greet service, set up meetings, and take minutes for a variety of staff, foster parent and professional meetingsIt is essential that applicants have excellent written and verbal communication skills, excellent interpersonal skills and a warm, confident personality.Role Responsibilities include but not exhaustive list

To provide a comprehensive day to day administrative service for the office team to include:-

Maintaining electronic and paper files
Maintaining databases
Producing professionally written emails and letters
processing incoming and outgoing post
photocopying
brochure/standard form production
message taking and signposting
management of petty cash and processing of invoices / expenses
organise meetings

To support the social work team with data collection, recording, filing and auditing
To receive visitors
To build up and maintain a supportive relationship with foster parents, as the post holder will be one of the first points of contact within the office
To liaise with Local Authority social workers
To take minutes of monthly meetings for foster parents and distribute to relevant personnel
To carry out statutory checks and take up references on prospective foster parents
To maintain accurate databases/registers of all referrals and children placed
To provide information from these databases to the Registered Manager as required
To be responsible for the smooth running of the office premises under the direction of the Registered Manager
To order stationary and receive orders
To maintain a database of children’s birthdays and send out cards to children
To be responsible for the maintenance of all office equipment
To attend regular team meetings
To represent and promote the Orange Grove at every opportunity
To make constructive use of supervision and work closely with team members to enhance personal and team developments

Requirements

Educated to GCSE level with grades A-C in Mathematics, English
A good working knowledge of Databases, Microsoft Office Suite (which will be tested at interview)
Proven experience of working in an administrative role, ideally within a child-centred/caring environment is a pre-requisite for this post
Proven experience of taking accurate minutes
Experience of planning, organising and prioritising workloads to meet deadlines and service requirements
Good communication skills (phone/writing)
Ability to manage conflict effectively, be solution focused
To be able to contribute to team working and to develop good working relationships
Ability to manage workload and work autonomously
The ability to demonstrate professionalism and diplomacy and to represent Orange Grove Fostercare at all times

Interviews may take place over Microsoft Teams or in person at our Stone Office.The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Orange Grove.Orange Grove is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.Orange Grove is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment

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