Junior PA (Real Estate)
- Barbican, City of London
- Permanent
- Full-time
- Anticipate and avoid potential diary clashes, provide MS Teams details for all organised meetings in advance
- Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
- Play an active role in managing and taking responsibility for the billing process working closely with our accounts team
- Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings in advance
- Monitor and assist with the management of Fee Earner mailboxes
- Develop and maintain exemplary positive internal and external client and PA relationships
- Manage HighQ sites
- Collation and processing of Fee Earner expenses including proactive management
- Assist with the day to day management of client relationship information
- Work closely with colleagues to ensure all admin is dealt with in a timely manner including:-
- Filing, post admin, drafting correspondence and communications
- Assisting with CDD requirements, closing / arranging off-site storage of files
- Checking, registering and scheduling title deeds
- Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)
- Work with the Senior PAs to continuously develop effective ways of working within the team
- Provide ad hoc support for the PA team (covering for other PA absences)
- Prior legal administrative or PA experience
- Essential to have good organisational skills, be flexible and able to prioritise work
- Can work under pressure and to tight deadlines whilst maintaining a positive attitude
- Solutions focused and able to use your initiative
- Excellent written and verbal communication skills
- Essential to work with confidentiality, discretion and diplomacy
- Ability to pay close attention to detail
- Excellent IT skills (Microsoft word, Excel, Outlook)