Vendor Compliance Co-Ordinator

Paladone Products

  • Shoreham-by-Sea, West Sussex
  • Permanent
  • Full-time
  • 2 months ago
Shoreham-by-Sea | Full-Time | Permanent | 3–4 days onsite per weekWould you like to join a fast-growing (200+ staff), global company working with some of the world’s biggest brands?Do you have experience in the consumer goods industry (e.g. toys, gifts, fashion), where you’ve worked with factories, retailers, and ideally licensors?Do you have a sharp eye for detail, confident communication skills, and the ability to make systems, audits, and data meaningful rather than just mechanical?If so, we’d love you to join our Compliance team. This is a fantastic opportunity for a smart, motivated individual with a strong work ethic to make a real impact in a global business and further develop their skills in a dynamic and supportive environment.Who are Paladone?Paladone is a leading global giftware company, designing and distributing innovative lifestyle products. With offices across the world, we’re known for delivering trend-led, sustainable, and exciting merchandise that puts smiles on faces.We work with major licensors such as Disney, Harry Potter, Marvel, and many more, producing products that appear in some of the world’s biggest retailers.The OpportunityWe are looking for a Vendor Compliance Co-ordinator to join our Team, reporting to the Head of Global Vendor Compliance & Sustainability.This role plays a critical part in ensuring our suppliers meet the highest standards in ethical sourcing, product quality, sustainability, and customer/licensor compliance.Key Responsibilities
  • Maintain and manage supplier and factory compliance records, certifications, and audits across systems (e.g. SEDEX, Navision).
  • Liaise with vendors globally to track audit renewals, follow up on non-compliances, and ensure timely submission of documentation.
  • Upload and maintain compliance documentation to customer and licensor platforms.
  • Coordinate internal audit schedules and follow up on customer or licensor reviews.
  • Work closely with internal teams (Sourcing, Product, Supply Chain, QA) to integrate supplier quality and compliance at all stages of production.
  • Monitor and analyse compliance KPIs to support continuous improvement.
  • Maintain and improve compliance manuals, training materials, and SOPs.
  • Support product quality checks (incoming goods inspections, stock QC, transit testing).
  • Assist with customer complaint investigations (documentation, root cause analysis, corrective actions).
  • Contribute to sustainability initiatives, including supplier mapping, raw material data, and transparency.
  • Collaborate on the rollout of new compliance systems and updates.
  • Provide administrative support during audits, reviews, and reporting.
What we’re looking for
  • Background in consumer goods (toys, gifts, fashion or similar), with experience working with suppliers, retailers, and ideally licensors.
  • Smart, proactive, and detail-oriented with a strong work ethic.
  • Organised, with the ability to manage multiple deadlines.
  • Professional and confident communicator across cultures and seniorities.
  • Familiarity with SEDEX, Navision, or similar compliance platforms.
  • Proficient in Microsoft Office (especially Excel and Word); data reporting skills a plus.
  • Collaborative team player with genuine enthusiasm for compliance, sustainability, and supply chain quality.
  • Local to Shoreham-by-Sea or nearby, able to work onsite 3–4 days per week.
Based in Shoreham-by-Sea (3-4 days onsite per week)Full-Time | Permanent

Paladone Products