Maintenance Planning Manager

Navartis

  • Derby
  • Permanent
  • Full-time
  • 1 month ago
  • Apply easily
Maintenance Planning Manager
We are seeking an experienced and detail-oriented Maintenance Planning Manager to lead planning and coordination of heavy maintenance, project modifications, and component overhauls across a defined fleet of traction and rolling stock assets. This role plays a key part in supporting operational excellence through efficient planning, workflow management, and strong supplier collaboration.Join a high-performing Maintenance Services team dedicated to delivering comprehensive engineering, asset management, and project management services. Their mission is to ensure fleet assets operate at industry-leading performance levels while maintaining the highest standards of passenger satisfaction.The key responsibilities for this Maintenance Planning Manager role are:Maintenance & Project Planning
  • Develop and maintain robust short- and long-term maintenance schedules for a designated fleet of traction and rolling stock vehicles.
  • Plan for routine and non-complex heavy maintenance, project modifications, and component overhauls in accordance with lease and regulatory requirements.
  • Ensure no more than the allowed number of vehicles are taken out of service simultaneously, maintaining operational availability.
  • Coordinate directly with operators and service providers to agree on maintenance slots, overhaul requirements, and delivery schedules.
  • Adjust and optimise maintenance plans based on operational performance, engineering inputs, and real-time data.
Workflow & Event Management
  • Manage the end-to-end workflow for planned maintenance and contracted events, ensuring all activities are properly logged and completed.
  • Ensure suppliers record full details of repairs, modifications, tracked component changes, and associated costs in a timely manner.
  • Oversee the accuracy and completion of 'Work Completion Statements' for every event and maintain auditable records in asset management systems.
  • Monitor workflows for both soggy lease (maintenance by supplier) and dry lease (maintenance by operator) agreements.
  • Track and report the status of all ongoing maintenance and project events using internal tools (e.g., 'Common User Spreadsheet'), ensuring visibility across teams.
Data Management & Reporting
  • Maintain accurate records of maintenance, overhaul, and project activities in the organisation's asset management databases.
  • Report on performance against maintenance programmes, including KPIs such as input/output punctuality, cost control, and contractor compliance.
  • Highlight and escalate delays, discrepancies, or risk areas to engineering, commercial, or finance stakeholders as appropriate.
  • Reconcile mileage and service date data with operators to ensure compliance with planned intervals.
Material & Supply Chain Coordination
  • Work closely with supply chain teams to manage the ordering, issue, and return of free-issue materials for planned events.
  • Track material usage and flag availability risks related to critical components or materials.
  • Support blanket purchase agreement reviews by supplying event forecasts and usage trends.
  • ensure new suppliers or depot locations are approved and recorded as required.
Cross-Departmental Collaboration
  • Partner with Fleet, Engineering, and Commercial teams to support contract reviews, lease discussions, and asset performance analysis.
  • Support Finance with data for budget planning, monthly reviews, forecasts, and whole-life cost models.
  • Assist with re-leasing analysis, pricing exercises, and "what-if" planning scenarios.

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