Executive Assistant

Flutter Entertainment

  • London
  • Permanent
  • Full-time
  • 10 hours ago
Executive AssistantExecutive Assistant to Two DirectorsFlutter consists of two commercial divisions (FanDuel and International) and our central Flutter Functions; COO, Finance & Legal. Here in Flutter Functions we work with colleagues across all our divisions and regions to deliver something we call the Flutter Edge. It’s our competitive advantage, our ‘secret sauce’ which plays a key part in our ongoing success and powers our brands and divisions, through Product, Tech, Expertise and Scale.Join our Team as Executive AssistantThe Senior Talent Team is responsible for the Talent Acquisition, Management & Development activity for our senior leadership population across the globe. Working in partnership with members across the company, we deliver outstanding talent solutions across Flutter.As the team’s remit expands to further support the growth of the business, an opportunity has arisen for a skilled Executive Assistant to provide professional, diligent, and pro-active day-to-day diary management and administrative support to two Directors within the Senior Talent Team.Key responsibilitiesScheduling & diary management
  • Manage complex and multifaceted calendars across multiple timezones alongside supporting logistics (including office/room/desk bookings, visitor registration, etc)
  • Arrange and live-manage travel bookings, including overseas travel, ground logistics, visas, and itinerary support
  • Arrange 121 meetings, cross- functional meetings, team events and wider support on larger, more complex meetings and workshops, for example, preparing initial draft agendas
  • Set reminders and provide daily/weekly overviews of upcoming commitments
  • Communicate with third parties and senior managers either on the telephone, in person or via email in a professional manner
Coordination & Communication
  • Process and submit expense reports using the in-house Oracle software
  • Support on occasion the E2E process for procurement & invoicing - Add suppliers, and process invoices, tracking purchase orders
  • Additional support as the need arises, including assisting with PowerPoint presentations and various project-based documentation
  • Establish good working relationships with the LT, EA’s and other staff across the business globally
Administrative support
  • Collate and circulate updates for reports and documents, minute taking as the need arises
  • Ensure follow up on actions and results from meetings
  • Update central talent databases and executive development records
  • Coordinate interview scheduling for senior leader search processes, collaborating closely with candidates and executive search firms
  • Maintain confidentiality and sensitivity, specifically around the handling of high-level organisation collateral, including controlled company and price/market-sensitive information
Skills & experience
  • Demonstratable experience working in a similar role supporting Directors and senior leaders
  • Strong interpersonal and communication skills, with an ability to work with a variety of styles and personalities no matter the seniority
  • High degree of personal integrity and used to working with confidential information and maintaining absolute discretion
  • Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Able to stay calm under pressure in a fast-paced environment
  • Experience of collaborating across reporting lines, business divisions and geographies
  • Proficient in use of MS365 products with an aptitude to learn new software and systems
What’s in it for youWe are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:
  • Bonus scheme
  • Uncapped holiday allowance
  • Enhanced pension scheme
  • Private healthcare
  • Life assurance
  • Income protection
  • Hybrid working
  • Invest via the Flutters Sharesave Scheme
  • Paid volunteering days
  • Enhanced parental leave
  • Wellbeing fund (£/€250 a year)
  • Recognition programs
  • Electric car scheme, gym membership, discounts, vouchers and much more!
About FlutterWe are a world leader in online sports betting and iGaming, with a market leading position in the US and across the world.We have an unparalleled portfolio of the most innovative, diverse and distinctive brands including FanDuel, Sky Betting & Gaming, Sportsbet, PokerStars, Paddy Power, Sisal, tombola, Betfair, MaxBet, Junglee Games and Adjarabet.With our global scale and challenger attitude, through which we excite and entertain our customers, in a safe and sustainable way. Using our collective power, the Flutter Edge, we aim to disrupt the sector, learning from the past to create a better future for our customers, colleagues and communities.We’re working to be an inclusive employer, and we encourage people from all backgrounds, ways of thinking and working to apply. Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role.If you need any adjustments to make this role work for you let us know, and we’ll see how we can accommodate them.

Flutter Entertainment