PA

• Maintaining appropriate tools, systems and processes throughout the life cycle of a programme or event to support their effective delivery
• Scheduling and organising event/programme related meetings, generating agendas, maintaining and distributing meeting minutes where required and capturing actions without guidance
• Liaising as appropriate with counter-parts in key partner organisations and with speakers, including organising travel and monitoring expenses where appropriate
• Assisting in the drafting, formatting, and checking of event & programme documentation including invitations, programme brochures, online event advertisements and news articles
• Producing and keeping up to date our events database
• Monitoring expenditure on events
• Typing up documents, proposals and preparing other client documents
• Extensive diary management
• Meet and greet clients and candidates visiting the office, including preparing tea/coffee for meetings and arranging in-house catering as required
• Acknowledging and logging speculative files
• Answering the phone/taking and forwarding messages
• Using and upkeeping our database system in line with GDPR and company guidelines
• Other general administration and secretarial support

• be collegiate, reliable and able to work to tight and short notice deadlines and be able to roll your sleeves up and help out as necessary within the team
• have a keen eye for detail to ensure all tasks are completed correctly without mistakes
• be data savvy and organised - quick with data and numbers
• be a good communicator, both verbally and written
• be able to work in a multi-disciplinary, dynamic and pacey environment
• be good at multi-tasking, well organised and be able to cope with ambiguity/have the ability to pivot quickly
• enjoy working independently and as part of a team and be able to manage/prioritise workload while keeping everyone up to date on progress
• be willing to learn and help others to learn
• have strong experience in Microsoft Office applications particularly word and excel

Michael Page