As a member of the Destruction and Retention Team you will support the programme of appraising health records in line with National Legislation and local Standard Operating procedures.You will be able to display attention to detail and excellent key board skills alongside an enthusiastic approach to work.You will be required to handle and move boxes of health records which involves bending and kneeling and will be required to sit in one position for long periods at a time with high levels of concentration required.You will be based at Fairfield General Hospital but will be required to work across Other Trust sites.In return you will be a valued member of a supportive team who will encourage you to succeed in your own personal development.Main duties of the jobDuties include:
Moving and handling multiple volumes of paper health records,
Retrieving and tracking records from storage using PAS / Patient Centre
Appraising records to identify destruction orretention criteria, following both National and local specific guidance and legislation
Complete on line documentation to support audit trails
Able to maintain long periods of concentration.
Liaise with other Health Records Services in regard to the location of health records
Use own initiative where appropriate
Identify any improvements in the service / process to line manger
Display NCA trust values daily
About usThe Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.DetailsDate posted01 September 2025Pay schemeAgenda for changeBandBand 2Salary£24,465 a year per annumContractPermanentWorking patternFull-time, Flexible working, Compressed hoursReference number236-NCA-AC218-25-SQJob locationsFairfield General HospitalRochdale Old RoadBuryBL9 7TDJob descriptionJob responsibilitiesTo read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.ukWe continually review our recruitment processes to ensure they are supporting us achieving an inclusive and representative team.We recognise that many people find interviews daunting and the conventional interview approach, of unseen questions, often impacts performance on the day. We are therefore sending interview questions, to candidates, in advance for this vacancy. If you are invited for interview you will receive your interview questions in advance of your interview date. Job descriptionJob responsibilitiesTo read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.ukWe continually review our recruitment processes to ensure they are supporting us achieving an inclusive and representative team.We recognise that many people find interviews daunting and the conventional interview approach, of unseen questions, often impacts performance on the day. We are therefore sending interview questions, to candidates, in advance for this vacancy. If you are invited for interview you will receive your interview questions in advance of your interview date.Person SpecificationQualificationsEssential
Education to GCSE level or equivalent including maths
Desirable
Customer Service qualification or equivalent
Computer skills qualification such as ECDL/Clait or equivalent
Administration qualification or equivalent
ExperienceEssential
Previous experience of data entry/input
Experience of working in an administrative role
Experience of working in a health care environment
Desirable
Experience of working in a Health Records role
Experience in dealing with archiving information
Knowledge of a hospital based Patient Administration System
Skills and KnowledgeEssential
Understanding of confidentiality, data protection and caldicott principles
Good level of numeracy and literacy
Working knowledge of Microsoft Office i.e. Outlook, Word, Excel
Organised and methodical, with an attention to detail.
Able to maintain accuracy and concentration for long periods of time and to a high standard
Desirable
Understanding of NHS Records Management Standards
SkillsEssential
Able to work on own unsupervised
Adaptability and flexibility
Able to work as part of a team
Able to travel independently to other sites
Person SpecificationQualificationsEssential
Education to GCSE level or equivalent including maths
Desirable
Customer Service qualification or equivalent
Computer skills qualification such as ECDL/Clait or equivalent
Administration qualification or equivalent
ExperienceEssential
Previous experience of data entry/input
Experience of working in an administrative role
Experience of working in a health care environment
Desirable
Experience of working in a Health Records role
Experience in dealing with archiving information
Knowledge of a hospital based Patient Administration System
Skills and KnowledgeEssential
Understanding of confidentiality, data protection and caldicott principles
Good level of numeracy and literacy
Working knowledge of Microsoft Office i.e. Outlook, Word, Excel
Organised and methodical, with an attention to detail.
Able to maintain accuracy and concentration for long periods of time and to a high standard
