Patient Services Supervisor - London

• Responsible for the smooth and efficient running of all front line patient services.
• Responsible for ensuring adequate staffing levels are maintained and that suitable contingency plans are in place to cover for both planned and unplanned absences.
• Responsible for co-ordinating the patient services team’s workload and ensuring all work is completed within required timescales both upstairs and downstairs staff.
• Responsible for allocating administrative tasks to self and staff and for ensuring these are carried out efficiently and in accordance with practice procedures, protocols and timescales.
• Responsible for dealing with front line patient issues, concerns and complaints and for ensuring these are escalated to the Patient Services Manager as appropriate.
• Responsible for ensuring adequate supplies of stock, equipment and vaccines etc. are maintained and raising order requests as appropriate.
• Responsible for monitoring the practice email account and taking appropriate action as required.
• Responsible for monitoring the practice appointment system to ensure appointments are booked correctly and utilised efficiently.
• Responsible for raising repair order and maintenance requests with NHS Property Services as required and for ensuring these are completed in a timely manner.
• Responsible for ensuring all incidents, accidents, significant events are documented in accordance with practice procedures and that the Patient Services Manager is informed accordingly.
• Responsible for ensuring good housekeeping, health and safety and infection control standards are maintained throughout the practice and for reporting any issues or breaches to the Patient Services Manager immediately.
• Responsible for providing day-to-day support to staff and ensuring individual training and development needs are identified and met.
• Assist with/undertake annual staff development reviews as required.
• Assist the Operations Manager with the induction and training of new staff as required.
• Maintain appropriate records, undertake searches and audit and prepare reports/statistics as required.
• Assist with the practice call and recall systems as required.
• Assist the Operations Manager in creating and updating practice policies, procedures and protocols as required and ensure these are adhered to.
• Attend practice and other related meetings contracted hours when necessary.
• Continually assess and evaluate systems recommending changes and improvements to the Patient Services Manager as appropriate.

• Minimum 1 year supervisory experience in primary care (preferred)
• Primary Care experience

• Company pension
• On-site parking

Ad Warrior