Temporary Scheduling Team Administrator

NHS

  • Clay Cross, Derbyshire
  • £23,875 per year
  • Contract
  • Full-time
  • 7 days ago
We're looking for someone with excellent administration skills to join our Scheduling Team on a temporary fixed term contract for 6 months at Royal Primary Care based at our Clay Cross site.
  • 37.5 hours per week
Main duties of the jobo Ensure rotas are maintained and covered and any shortfalls are escalated as appropriate.o Daily monitoring of the staff sick line and too ensure daily monitoring of staff sickness, annual leave is recorded and shared with appropriate staff to ensure rota cover is maintained.o Booking of locum cover as appropriate and dealing with outside agencies to facilitate this.o Ensure spreadsheets are maintained and up to date.o Ensure rotas are up to date and available.o Update SystmOne clinical rotas and to ensure these are managed effectively.o To ensure SystmOne clinical appointment system is maintained, updated, and monitored to ensure effective use of clinical appointment slots.o Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team.About usOur vision is to be an exceptional provider of family medicine, dedicated to our patients, and we're on a mission to improve our community's health and reduce inequality.Royal Primary Care surgeries are part of Chesterfield Royal Hospital Foundation Trust and this brings the benefits of being part of a larger organisation. As well as an NHS pension, you'll have access to training and development opportunities and a whole raft of well-being initiatives to look after your physical and mental health. At Royal Primary Care, your happiness is at the heart of our appraisal system, and we place great importance on everyone feeling included. You'll have an equal say in how we look after you through access to our annual staff survey.(Please note although this is not Agenda for Change - we do offer our employees a good package of benefits)DetailsDate posted26 August 2025Pay schemeOtherSalary£23,875 a year Please note that this is not AfCContractFixed termDuration6 monthsWorking patternFull-time, Part-timeReference number166-RPC-7321173Job locationsRoyal Primary Care SouthEldon StreetClay CrossS45 9PEJob descriptionJob responsibilitiesTo work within The Scheduling Team on various functions to ensure the smooth running of the organisation.Must be able to work on their own as well as part of a teamSelf-motivatedPrioritise own workloadAble to work under pressureWork to deadlines and targetsAnalytical skillsMust have a keen eye for detail, inputting data accuratelyQuick LeanerThe successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous Job descriptionJob responsibilitiesTo work within The Scheduling Team on various functions to ensure the smooth running of the organisation.Must be able to work on their own as well as part of a teamSelf-motivatedPrioritise own workloadAble to work under pressureWork to deadlines and targetsAnalytical skillsMust have a keen eye for detail, inputting data accuratelyQuick LeanerThe successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageousPerson SpecificationQualifications and TrainingEssential
  • GCSE in Maths & English Grade C or above
Desirable
  • NVQ or equivalent in Customer Care
  • Formal training in a public facing environment
  • Knowledge of GP computer systems, preferably SystmOne
ExperienceEssential
  • Working with the public, preferably in a reception environment with knowledge of basic office procedures
Desirable
  • Telephone call handling experience
Skills and KnowledgeEssential
  • Good team working skills
  • Effective time management skills
  • Ability to work independently following verbal or written instructions
Desirable
  • Understanding the issues around safeguarding and patient confidentiality
  • GDPR knowledge
Person SpecificationQualifications and TrainingEssential
  • GCSE in Maths & English Grade C or above
Desirable
  • NVQ or equivalent in Customer Care
  • Formal training in a public facing environment
  • Knowledge of GP computer systems, preferably SystmOne
ExperienceEssential
  • Working with the public, preferably in a reception environment with knowledge of basic office procedures
Desirable
  • Telephone call handling experience
Skills and KnowledgeEssential
  • Good team working skills
  • Effective time management skills
  • Ability to work independently following verbal or written instructions
Desirable
  • Understanding the issues around safeguarding and patient confidentiality
  • GDPR knowledge

NHS