HR Administrator

• Provide support throughout the full-cycle recruitment process including scheduling candidate interviews/phone screens/VCs, coordinating travel arrangements, and disseminating information to the Recruiters, Candidates and Hiring Managers.
• Process recruitment invoices including Placement Fees, Retainers, Background Check, Relocation, and Visa's
• Launch searches in the applicant tracking system and post open positions to intranet and external sites, e.g. LinkedIn, college boards, etc.
• Serve as a primary point of contact for candidates, which will entail correspondence with candidates on the status of their candidacy, coordinating interviews, greeting candidates during on-site interviews, ensure candidates at interview stage have completed Due Diligence Questionnaire and received a Privacy Notice, saving CVs and job descriptions in appropriate folders etc.
• Track the submissions and progress of diverse candidates in recruitment process via direct applicant channels, employee referrals and third-party introductions.
• Drafting and editing offer letters and employment agreements
• Updating recruitment templates to reflect policy changes including offer documents, engagement agreements, etc.

• Coordinate new hire and leaver paperwork, tracking receipt of relevant documentation including conducting right to work checks, filing as appropriate
• Support the HRBP's with the administration of processes including drafting letters, updating and monitoring trackers
• Organise new hire orientations, including preparation of induction materials and ensuring content is up to date
• Liaise directly with background screening supplier to raise screenings, ensure timely completion for all new hires, and highlight any areas of concern to HR Business Partner
• Maintain trackers for the HR department including Background screening, Probation and Immigration
• Submit leaver and transfer/change notifications
• Liaise with line managers on probation status, raise any issues and draft End of Probation letters
• Run reports from HR System
• Assist in preparing materials for training programs
• Keep trackers of employee Training and draft Training approval letters
• Liaise with immigration team and support employees with applications
• Assist employees with relocation process
• Support HRBP's with the Promotions and Review process
• Updating PowerPoint presentations
• Provide additional backup/cover to HR Executive Assistant including general admin support, HR Inbox management, filing and processing invoices

• Proven experience supporting a busy HR team ideally from an investment bank, PE or other fast paced firm
• Demonstrated experience using Excel, analysing reports and creating efficiencies
• Experience with an Applicant Tracking System or CRM System a plus

• Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint & Excel).
• Strong organisational/project management skills and detail-orientation (attention to detail a must)
• Ability to work independently using initiative and strong follow-through skills
• Ability to effectively communicate with staff, internal/external executives, and outside vendors, etc.
• Excellent communication skills - both verbal and written
• Flexibility to juggle multiple and changing priorities in a fast-paced environment, understanding how to reprioritize.
• Ability to maintain confidentiality when exposed to situations/information of a sensitive nature
• Demonstrated ability to work effectively as part of a team
• Flexibility to work overtime as needed

Carlyle