Band 3 Clerical Officer

NHS

  • Birmingham
  • £24,937-26,598 per year
  • Permanent
  • Part-time
  • 2 days ago
The purpose of this post is to actively coordinate the administrative processes of chemotherapy and patient pathways in the Haematology and Oncology Day Unit (DU), ensuring a smooth and efficient service for patients throughout their treatment at Heartlands, Good Hope and Solihull hospitals.The role will mainly focus on coordination of patient treatments within the DU and ensuring that all the relevant documentation and appointments are coordinated and completed prior to the arrival of patient into the DU.The role will require highlighting any potential delays in the pathway and working to mitigate the impact of these problems to the patients. The post holder will be required to work with the senior DU staff to develop patient pathways and ensure that the patient and carer experience is central to every stage of their journey.The role also involves general administration within the department including filing and scanning.outpatient clinics also run alongside the day unit, the role involves booking patients in and out of clinic and coordinating patients' appointments with their treatments across all sites.Main duties of the jobBooking patients into clinic and day unit, filing, scanning, preparing blood forms, general administration duties, liaising with the MDT team and senior doctors.Working as part of a very busy administration team and across sites at Good Hope, Heartlands and Solihull Hospitals when needed.About usUniversity Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.DetailsDate posted01 September 2025Pay schemeAgenda for changeBandBand 3Salary£24,937 to £26,598 a year pro rataContractPermanentWorking patternPart-time, Flexible workingReference number304-9011023Job locationsTrustwideMindelsohn WayBirminghamWest MidlandsB15 2THJob descriptionJob responsibilities*Please Note : For a detailed job description for this vacancy, please see attached Job Description* Job descriptionJob responsibilities*Please Note : For a detailed job description for this vacancy, please see attached Job Description*Person SpecificationQualificationsEssential
  • *Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
  • *Business Administration NVQ level 3 or equivalent experience in an administrative environment
ExperienceEssential
  • *Experience of dealing with the Public/Customer service experience
  • *Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
  • *Experience of using IT systems
Desirable
  • *Experience of working in a busy environment
  • *Experience of working in Healthcare
Additional CriteriaEssential
  • *Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
  • *Good keyboard/ IT skills
  • *Good organisation skills and ability to multitask
  • *Good time management skills Ability to deal professionally with enquiries from staff, Patients and Visitors
  • *Ability to problem solve
  • *Understand confidentiality and apply the principles in every day working practice
  • *Ability to pay attention to detail where there are predictable interruptions to the work pattern
  • *Ability to deal with stressful situations and sensitive issues
  • *Work effectively and flexibly as part of a team to meet the needs of the services
  • *Confident in dealing with people at all levels
  • *Must be able to demonstrate an understanding of equality and diversity
  • *Mature open and flexible approach to work
  • *Demonstrates care and compassion
  • *Good inter-personal and communication skills.
  • *Good organisational skills
  • *Team Player
  • *Conscientious
  • *Demonstrates reliability, motivation and commitment
  • *Ability to travel to multiple sites
Desirable
  • *Ability to work under pressure and deal with stressful situations
Person SpecificationQualificationsEssential
  • *Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
  • *Business Administration NVQ level 3 or equivalent experience in an administrative environment
ExperienceEssential
  • *Experience of dealing with the Public/Customer service experience
  • *Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
  • *Experience of using IT systems
Desirable
  • *Experience of working in a busy environment
  • *Experience of working in Healthcare
Additional CriteriaEssential
  • *Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
  • *Good keyboard/ IT skills
  • *Good organisation skills and ability to multitask
  • *Good time management skills Ability to deal professionally with enquiries from staff, Patients and Visitors
  • *Ability to problem solve
  • *Understand confidentiality and apply the principles in every day working practice
  • *Ability to pay attention to detail where there are predictable interruptions to the work pattern
  • *Ability to deal with stressful situations and sensitive issues
  • *Work effectively and flexibly as part of a team to meet the needs of the services
  • *Confident in dealing with people at all levels
  • *Must be able to demonstrate an understanding of equality and diversity
  • *Mature open and flexible approach to work
  • *Demonstrates care and compassion
  • *Good inter-personal and communication skills.
  • *Good organisational skills
  • *Team Player
  • *Conscientious
  • *Demonstrates reliability, motivation and commitment
  • *Ability to travel to multiple sites
Desirable
  • *Ability to work under pressure and deal with stressful situations

NHS