Music is UniversalIt’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.About Us – Legal and Business AffairsThe Label Legal Team (part of the broader Legal & Business Affairs Team) provides legal and business affairs support to all Universal Music UK labels including the Polydor Label Group, Island EMI Label Group and Decca Records.The RoleSupporting all members of the Label Legal Team by providing a full range of administrative services.Key ResponsibilitiesBook meetings and conference calls, update calendars and ensure meeting rooms are booked when requiredProcess all expenses and keep copiesBook UK / international couriers for the teamOrder IT equipment and stationery for the team (follow procedure for business / finance). Ensure the stationary cupboard is replenishedSort through and distribute post for the departmentKeep lawyers list and management contact lists up-to-dateOrder and distribute concert tickets for the departmentMaintain filing of original documents and ensure these are easily retrievable, ensure electronic agreements are filed in the shared drive and / or passed on to the relevant member of the teamGeneral ad hoc duties as requiredManage and co-ordinate the execution of legal documents. Arrange notarisation and apostille where requiredHandle all invoices and ensure suppliers are paidLiaise with new suppliers to make sure they are comfortable with Uniport and refer them to the helpdesk team if further technical assistance is required - liaise with finance to arrange and follow up on charges / recharges and ensure these are allocated to the correct cost centresDirect legal enquiries and act as the first point of contact for the departmentArchive documents via Iron Mountain Connect as and when requiredAssist in organising events and arranging training sessionsGeneral administrative support and assistance where requiredSkills, Experience, Qualifications and Behaviours RequiredExcellent computer skills to include Word, Excel, Adobe and PowerPointAbility to work independently in a fast-paced environmentExcellent communication skillsStrong writing and grammar skillsGreat organisational skillsAbility to multi-task and juggle several managersAttention to detailA self-motivated team playerUnderstand the importance of confidentiality and discretionHave an interest in learning about the business affairs, compliance aspects of the music industryWhy Join Us?Varied and challenging roleWorking alongside a young and dynamic teamClose involvement in all areas of the record labels businessConstantly changing and fast moving industryJust So You Know…The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.Job Category: Business & Legal Affairs
