Site Administrator (Warehouse & Transport Support)

Regional Recruitment Services

  • Luton
  • £42.00 per hour
  • Permanent
  • Full-time
  • 2 months ago
  • Apply easily
Job Title: Site Administrator (Warehouse & Transport Support)Pay: £12.42/hLocation: Initially based in Luton; relocating to Milton Keynes in the near future
Employment Type: Full-time, Permanent
Working Pattern: 24/7 shift coverage (specific patterns to be confirmed)
Reports To: Distribution Manager1. IntroductionWe are seeking to recruit four experienced Site Administrators to support continuous 24/7 warehouse and transport operations at a major UK Fulfilment Centre. This role is essential to maintaining operational compliance, logistical efficiency, and safety standards across all areas of the site, including third-party logistics (3PL) coordination, driver management, returns handling, and enforcement of operational procedures.2. ObjectiveThe primary objective of this recruitment is to provide full administrative coverage across day and night shifts, supporting both warehouse and transport functions. The positions can be structured as fixed or rotating shifts based on operational needs and workforce flexibility. These roles are integral to ensuring seamless site operations and supporting ongoing performance metrics.3. Role OverviewThe Site Administrator will be a key point of contact for site logistics and transport coordination, playing a pivotal role in managing administrative processes, ensuring safety compliance, and supporting real-time communication across departments.4. Key Responsibilities
  • Maintain and accurately update transport logs, delivery schedules, and warehouse records.
  • Coordinate daily inbound and outbound traffic with third-party logistics providers.
  • Manage driver arrival and departure processes, including documentation and check-in/out procedures.
  • Handle all administrative aspects of customer returns, including product verification, inspection scheduling, and system input.
  • Monitor site-wide compliance with Health & Safety policies and internal operational procedures.
  • Enforce site rules and standards, including access control, PPE adherence, and behavioural protocols.
  • Support the Distribution Manager in compiling key performance indicators (KPIs), audit preparation, and regulatory compliance documentation.
5. Candidate ProfileEssential:
  • Strong administrative background within logistics, transport, or warehouse operations
  • Excellent attention to detail and the ability to manage documentation with accuracy
  • Solid understanding of Health & Safety procedures in a logistics environment
  • Confident communicator with the ability to liaise effectively across departments and external partners
  • Comfortable working under pressure and managing multiple priorities in a fast-paced setting
Desirable:
  • Experience in a 24/7 operational environment
  • Familiarity with 3PL coordination and returns processing
  • Proficient in MS Office and warehouse management systems (WMS)
6. What We Offer
  • Full-time permanent role with long-term career progression
  • Opportunity to work within a large-scale, international fulfilment operat

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