Facilities Assistant Part Time
- Somerset
- Permanent
- Part-time
Yeovil, SomersetRole OverviewWe are seeking a proactive and approachable Facilities Assistant to join our busy and dynamic Facilities team on a part-time basis. This is a varied, hands-on, and administrative role, supporting both front desk operations and mail logistics at our Head Office in Yeovil.You’ll work alongside two experienced Facilities Assistants as part of a collaborative and friendly team that manages all aspects of facilities operations for our client. From visitor services to logistical support, the Facilities team plays a vital role in ensuring the smooth and professional running of the office environment.Working Hours: Monday to Friday, 09.00-13.00 (20 HOURS PER WEEK)
(Additional hours may be required to cover holidays and sickness.)Key ResponsibilitiesFront Desk Operations
- Greet visitors and clients in a professional, welcoming manner.
- Handle a wide range of general enquiries confidently—in person, by phone, via Microsoft Teams, and email.
- Respond to facility-related requests and concerns from building occupants.
- Manage the electronic meeting room booking system accurately.
- Provide administrative support to the Facilities team.
- Always maintain confidentiality and professionalism.
- Efficiently receive, log, and distribute all incoming deliveries to the appropriate departments.
- Collect, prepare, and process outgoing mail and parcels using the franking machine and courier services.
- Sort and manage internal and external correspondence to ensure timely and accurate distribution.
- Monitor and maintain stock levels of stationery and clerical supplies, placing orders as needed to support business operations.
- A team player with a positive, can-do attitude.
- Excellent interpersonal and communication skills, with the ability to engage confidently at all levels.
- Passionate about delivering outstanding service with a smile.
- Competent in Microsoft Office applications, particularly Outlook, Word, and Excel.
- Comfortable with physical aspects of the role, including walking, standing, and light lifting.
- Experience in a similar facilities or administrative role is desirable but not essential.
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