Business Admin and Comms Support
- Stafford, Staffordshire
- Permanent
- Full-time
- Accurate and timeous completion of external databases by using network of contacts within GE Vernova to inform data.
- Checking and maintaining this data as certificates / information expires.
- Request renewal insurance certificates via GE Vernova systems.
- Liaise with Achilles & Constructionline teams to gain full understanding of questions to ensure all data is 100% correct and accurate.
- Create and maintain user access to these sites.
- Set up and maintain log of useful data / information to assist sales colleagues with pre-qualification questionnaires.
- Set up shared log of frequently asked questions and responses.
- Maintain data by regular checking and updating information where required.
- Act as point of contact for all business lines under UKGSL umbrella in relation to commercial activity.
- Act as point of contact for Achilles, Constructionline and other external organisations in relation to UKGSL data / information.
- Raise requisitions for annual membership to various companies (Achilles, Constructionline, IET, BEAMA etc.).
- Keep track of when renewals are due and raise timely requisitions, chasing for approvals, where required, to ensure purchase orders are created and sent to suppliers before memberships expires.
- Support team with organising annual Achilles audit.
- Collating data, making payment for audit and liaising with stakeholders to ensure preparation is done.
- Act as point of contact for all. Set up shared folders for relevant contacts to upload required information.
- Pay for, plan and organise the annual IET dinner event in London (every June).
- Liaise with sales colleagues to gather number of tables required and create generic invitation.
- Chase colleagues and customers for responses to invites and dietary requirements.
- Arrange payment with IET and liaise with their team to ensure event runs smoothly.
- Arrange bi-weekly board meetings.
- Liaise with Oakwood (company secretary) to prepare minutes and supply all relevant information prior to meeting.
- Check calendars of board to ensure quorum available to attend.
- Follow up actions after meetings and pass closure details to Oakwood.
- Support board with ad-hoc requests (for example, provision of documents for notarisation).
- Provide general administration support to Employee Resource Groups (ERG) in Stafford (i.e. Women’s network, PRIDE alliance etc.).
- Maintain email distribution list for Women’s network group.
- Assist with event planning for ERGs.
- Provide admin support to the facilities team as required, acting as a point of contact, taking messages, chasing colleagues for actions and updating internal customers of progress against work requested.