Contract Administrator

Robertson Group

  • Orkney Islands
  • Permanent
  • Full-time
  • 8 days ago
Overview:Quality. Care. Professionalism. We see more than just Administration.Contract AdministratorLocation:Balfour Hospital, Foreland Rd, Kirkwall KW15 1NZWorking hours: Monday to Friday - 38.75 per week,Contract: Permanent - Full timeAt Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as a Contract Administrator, you’ll be part of a team that’s doing incredible things – for ourselves, for the partners we work with, and for a truly sustainable future. Your new role:What you’ll do:
  • Asset & PPM Co-ordination.
  • Working with the Facilities Support Centre to ensure PPMs are carried out within scheduled dates, and assets updated as required.
  • Raise Purchase Orders through our finance system for Engineers materials, subcontractors etc.
  • Update costs onto Task, check labour times / costs, process paperwork and upload documents on system.
  • Review invoice queries and work with Finance and Commercial Team
  • Communicate with our Engineers, Operations teams, and Subcontractors.
  • Input monthly timesheets for payroll.
  • Provide administration support to operational colleagues as required.
What you’ll need:
  • Nat 5 / GCSE in Maths and English
  • Proven work experience in Finance / Administrator or similar role
  • Proficient in Microsoft Office Suite or related software
  • Ability to act with discretion, tact, and professionalism in all situations
  • Able to work effectively within a team and / or without supervision.
  • Ability to work with varying seniority levels, including staff, managers and external partners
  • Excellent attention to detail
Who we’re looking for:The Contract Administrator will support our Balfour Hospital contract team. The administration function will carry out the processing of Engineer purchase orders and Subcontractor Valuations and invoices, which includes checking the cost and rates applied against agreed terms, updating costs onto Task on Concept, raising purchase order, processing invoice to Accounts department.The Contract Administrator will also work with our helpdesk Support Desk in the co-ordination of PPMs and Asset compliance. This will include liaising with Contractors, Suppliers and RFM Engineers.This is an exciting opportunity to work within a fast paced and prestigious contract. What's in it for me:Working the Robertson WayJoining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…We listenListening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.We are professionalOur mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.We take responsibilityEach of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.We are determined to succeedEvery challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.We are one teamWe work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.What’s in it for you?In addition to the hourly rate, we offer a wide range of rewards and benefits:
  • 33 days annual leave (pro rata for part time positions)
  • Private pension
  • Life assurance
  • Cycle to Work scheme
  • Rewards platform for discounts with retailers, supermarkets, restaurants and more
  • Annual flu vaccine
  • Free Health & Wellbeing advice
When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.Apply nowIf you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.

Robertson Group