Records & Archive Coordinator

Adecco

  • Portsmouth
  • £16.20 per hour
  • Permanent
  • Full-time
  • 5 hours ago
Adecco are pleased to be recruiting for a part time Records & Archive Coordinator to join Thames Valley Police.Key Details:
  • Temporary post for 6 months
  • Part-time: 20 hours per week (days and times to be discussed at interview)
  • Pay: £16.20 per hour
  • Location: Portsmouth, near Eastern Police Investigation Centre, Airport Service Road, PO3 5GE
Role Overview:
The Records & Archive Coordinator will support the Records Management Unit in achieving its operational objectives across both Forces. This includes coordinating technical and performance issues, analysing data, and ensuring effective management of records and crime assets.Key Responsibilities:
  • Provide departmental resilience and supervise Information Management staff activities.
  • Identify business risks and propose mitigation strategies.
  • Maintain and analyse performance data and records using IT systems.
  • Manage physical space capacity and resolve related issues.
  • Troubleshoot ICT and technical issues affecting Records Management.
  • Implement and maintain retention schedules and disposal processes.
  • Catalogue incoming materials in line with MoPI and other policies.
  • Classify, record, and archive various types of materials, ensuring evidential continuity.
  • Operate an effective retrieval service and maintain audit trails.
  • Research and recommend formats for long-term record retention.
  • Deliver services and advice to internal and external customers.
  • Contribute to training and procedural development.
  • Deputise for the Records & Archive Officer and Manager in key areas.
  • Ensure facility security and compliance with access policies.
Role Requirements:
  • Excellent customer service and problem-solving skills.
  • Strong communication, negotiation, and influencing abilities.
  • High integrity when handling sensitive and classified information.
  • Solid understanding of Information Management principles and legislation (DPA, MoPI, FOIA).
  • Advanced skills in office applications, especially spreadsheets and databases.
  • Ability to work in narrow aisle shelving and at heights up to 4 metres.
  • Relevant qualification or equivalent experience in Records Management (desirable).
Additional Information:
  • The role involves working across two police forces with differing structures and systems.
  • Travel may be required between forces.
  • Participation in an on-call rota is expected.
  • Manual handling and use of mechanical equipment will be part of the role.
  • The post holder will administer IT systems supporting document and records management.
Apply Now:If you have the skills for this role, please apply. If your CV is shortlisted, an Adecco Consultant will be in touch to discuss submitting an application to the Force.Please note, due to Police Criteria, you must have lived in the UK for at least the last 3 years continuously to apply for this role. Anything less will not be considered.Any Job Offer made by the Force will be subject to Police Vetting.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

Adecco