Facilities Manager
- London
- Permanent
- Full-time
- Assist with the procurement of appropriate maintenance and service contracts for clients property portfolios.
- Ensure Health & Safety compliance for our clients.
- Client, landlord and tenant liaison.
- Setting, managing and achieving budget targets.
- Participate in business development where appropriate.
- Consider the economic life of the plant and building fabric on managed sites and, where appropriate, procure and review programmes and costs for necessary future replacement
- Where required, ensure appropriate contracts are in place for reactive maintenance.
- Maintain a record of all contracts which are in force on each of the sites under management.
- Monitor the performance of contractors to ensure that contracted works/services are being performed to a satisfactory standard and frequency. Ensure that all necessary documentation (certificates, log books, inspection reports etc) is provided. Enlist the services of consultants as appropriate.
- Make use of and update appropriate CAFM systems (currently elogbooks).
- Ensure appropriate Health & Safety, Fire, Risk and Water Assessments are undertaken on a regular basis.
- Assume responsibility for appropriate reporting of all accidents or near miss incidents (RIDDOR).
- Maintain, direct or monitor the maintenance of an appropriate Health and Safety Database for each designated site.
- Ensure that tasks programmed under Planned Preventative Maintenance Programmes are undertaken within the specified timescale. Any variations are to be agreed with the appropriate Senior Management
- .Works to be procured direct or, where appropriate, utilising internal or external consultants.
- Approve completion of any reactive maintenance works undertaken on a site.
- Undertake the preparation of the budget for projected expenditure in the following service charge year. The budget is to be agreed with the appropriate Surveyor or Client Director not less than 3 months prior to the service charge year commencement.
- Monitor expenditure against budget on a regular basis (frequency to be agreed with the appropriate Surveyor or Client Director) but not less than quarterly.
- Code and authorise all invoices for services delivered to managed sites.
- Undertake regular liaison with tenants on the delivery of FM services to sites. Arrange, and chair where appropriate, tenant meetings.
- Prepare and issue 'Tenant Information Packs' to all new tenants.
- Undertake (or arrange) inspections of sites as required. Ensure that Inspection Reports are completed and filed after each inspection.