Department For Education - EO/ PA

Brook Street

  • Westminster, South West London
  • £15.15 per hour
  • Temporary
  • Full-time
  • 2 days ago
Job DescriptionDepartment For EducationExecutive Officer/PAPay: £15.15 per hourContract: February 2026Job summaryIf exceptionally organised, reliable, and able to come up with creative solutions to meet people's needs describes you, then this role could be for you. This is a busy role that will provide you with a varied and exciting workload. We are looking for a talented EO to act as an Executive Assistant for an experienced senior leader in central government who is blind. You will use your skills and experience to enable her to operate at her best while at the same time, nurturing your own thirst for exposure to and involvement in high-profile policy development.You will also be asked to confirm that you can match the senior leader's working pattern including office attendance and travel and that you are comfortable around guide dogs and with sighted guiding (for which training can be provided).Job descriptionYou will be providing effective and efficient day-to-day and strategic diary management including organising meetings/telephone and video conference meetings, reviewing and accepting meeting invitations, balancing conflicting appointments and suggesting delegation of meetings where necessary.Also managing the inbox to ensure that communication and work is effectively prioritised, delivered, and distributed as appropriate, and assuming delegated responsibility for key administrative functions such as Workday action, finance systems, and travel booking.You will quickly become familiar with the structure of the team and the roles and responsibilities of individuals, enabling you to operate effectively on the senior leader's behalf where necessary.You will also prepare meeting papers, ensuring availability of priority papers for the day in a format that meets the senior leader's needs, and sourcing briefing for meetings where required.You will be expected to look ahead to identify opportunities for divisional engagement events (away days, site visits etc) and support your senior leader to navigate busy periods of work. You will also take the lead in coordinating team meetings, including preparing and organising the agenda.Beyond PA duties, though, we are looking for someone able to read, digest and interpret documents, describe pictures, PowerPoint slides and Excel sheets, using your strong verbal and written communication skills to render their content accessible to someone with no vision. A clear command of the English language is essential. You will also need to use your mastery of the Department's software packages to render information in required formats (slides, Excel sheets, etc.) accurately. For example, you may need to complete corporate commissions on behalf of the senior leader, compiling information in required formats in consultation with her. Also, you will resolve any IT issues experienced that do not require specialist access support and liaise with others where further support is required.You will help the senior leader process staffing information and will be required to Handle any sensitive information in a confidential manner.You may also need to provide practical assistance in meetings, taking notes, summarising meeting chats, alerting her to visual clues she may not otherwise be able to access. In some circumstances, you may also need to help her to access unfamiliar surroundings, accompanying her to meetings in new/unknown locations including travelling to visits and different offices with some overnight stays in hotels, helping her navigate and any other support duties that will help her day run smoothly, effectively, and comfortably. This will require the post-holder to be London-based and willing to match her days in the office and undertake travel and overnight stays as required.Person specificationThis is an exciting opportunity to work in a high profile, fast-paced and rewarding environment.Successful candidates will be able to demonstrate that they meet these essential criteria:
  • Ability to work in a pressurised environment and deliver to demanding timelines whilst ensuring attention to detail.
  • Flexibility to handle shifting priorities and a fast-paced workload.
  • Strong organisational skills and ability to manage and prioritise your own workload and the work of others.
  • Experience handling sensitive information with a high level of professionalism and confidentiality.
  • Excellent verbal and written communication skills, including the ability to interpret and describe visual materials (e.g., PowerPoint slides, Excel spreadsheets) clearly and the ability to build relationships with and collaborate with others.
  • Experience of responding to the senior leader's needs in a professional, practical and empathetic manner so that she feels well supported.
Desirable criteria:
  • Executive or Personal Assistant Experience - Previous experience in a similar role, ideally supporting senior leadership in a busy and demanding environment.
  • Lived experience of visual impairment, including a relative or friend with a visual impairment, would be an advantage, but visual awareness training can be provided.
Desirable criteria will only be assessed at interview, in the event of a tie break situation, to make an informed decision.Technical skillsWe'll assess you against these technical skills during the selection process:Advanced IT Skills - Proficiency with software packages such as Microsoft Word, Excel, PowerPointBrook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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