Bid Coordinator
- Stratford, East London
- Permanent
- Full-time
- Support the co-ordination and management of PQQs, Frameworks and Tender submissions
- Draft and edit non-technical content including case studies, CVs, and project references
- Experienced in managing various portals such as ProContracts, Delta etc.
- Liaise with internal contributors to gather and refine content
- Ensure compliance with internal processes and client requirements
- Produce high-quality graphics to support submissions including flowcharts and organisation charts
- Support document control and administrative tasks as needed
- Main bid library and supporting bid team with sourcing bid content
- Competitive basic salary and annual bonus
- Company car, car allowance or travel allowance
- Salary sacrifice car scheme available to all employees
- Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
- 2 Volunteering days per annum
- Private medical insurance, with employee paid cover
- Enhanced maternity, paternity and adoption leave
- Competitive pension scheme through salary sacrifice
- Life assurance at 4 x your annual salary
- Share save and share incentive schemes
- Employee rewards portal with many more benefits…
- Behave in line with our company values – Integrity, Caring and Quality
- Excellent written English and attention to detail
- Experience in bid coordination within the residential sector or a similar administrative role is desirable
- Proficiency in Microsoft Office, Adobe Pro/ Foxit and InDesign and document formatting
- Strong organisational, communication and time management skills
- Ability to work under pressure and meet tight deadlines
- A collaborative mindset and a proactive approach to problem-solving
- Progression and development into bid writer/ bid manager role
- To ensure Tender information is received, logged, and distributed to the correct parties and approvals obtained (where appropriate).
- Responsible for document management/ control on tenders.
- Support Bid Team in writing non-technical content for the purposes of framework, PQQ and tender submissions.
- Contributing towards the achievement of the business through winning successful bids and tenders.
- Assisting with the management of tenders, including overall responsibility for preparing tender submissions including design and formatting through InDesign.
- Assisting with the development and maintenance of all tender documents and correspondence data essential for Bid Submission including preparation of Tender Settlement Presentations and Settlement Packs.
- Ensuring the bid document is compelling, well-written, attractive and accurate.
- Issuing RFIs to the Clients Representative and sharing responses with the internal bid team.
- Attend Bid Launch/ Tender Strategy Meetings and record Meeting Minutes.
- Reporting the up-to-date submission status on a regular basis to the Pre-Construction Manager and managing/updating the bid programme.
- To ensure information control is in accordance with all our Life of Site procedures.
- Support document control and administrative tasks as needed.
- Booking Meetings where applicable.