Office Manager

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  • Southwold, Suffolk
  • £50,000 per year
  • Temporary
  • Full-time
  • 8 days ago
Office Manager (Temporary - Potential to Become Permanent)Salary: £50,000 per annum
Location: Suffolk
Hours: 40 hours per week, Monday-Friday
Annual Leave: 25 daysAbout the Company
Our client is a long-established, FCA-regulated investment placement firm, founded in 2000 by an experienced former Head of a major international bank's Middle East department.The firm specialises in placing leading Private Equity, Real Estate, and Public Market strategies with governments, ruling families, institutional investors, banks, and ultra-high-net-worth individuals across the Middle East.It is privately owned and led by two directors who split their time between international business travel and UK-based professional activities.The Role: Office Manager
We are seeking an experienced and highly organised Office Manager to join on a temporary basis, starting immediately, with the potential to become permanent for the right candidate.This is a varied and challenging role, requiring proven organisational skills, excellent IT knowledge, and the ability to work autonomously in a small office environment (team of three).You will support both Directors - primarily the Managing Director in his international client work (approx. 70%), and the second Director in her professional activities as an author and life coach (approx. 30%).Key Responsibilities:International Travel Coordination
  • Arrange complex global travel itineraries (flights, hotels, visas, transport).
  • Liaise with clients' offices, secretaries, and hotel personnel in the Middle East.
  • Maintain accurate itineraries, Outlook calendars, and briefing notes.
  • Manage expense claims and reimbursement processes.
Company Administration
  • Create, issue, and monitor investment-related invoices.
  • Support bookkeeping and liaise with accountants using Xero.
  • Manage payroll, pension, audit, and Companies House filings.
  • Maintain electronic filing systems and office IT/telecoms.
Personal & Family Support (for both Directors)
  • Arrange UK and family travel, renew passports, manage healthcare and telecoms providers.
  • Prepare and distribute professional and family Christmas cards.
  • General administrative and personal filing tasks.
Support for the Second Director
  • Assist with publishing (Amazon KDP) and website/social media (WordPress, Instagram, LinkedIn, Facebook, Twitter).
  • Provide admin support for her work as an author and life coach.
The ideal candidate will have:
  • Proven office management or senior administrative experience.
  • Excellent Microsoft Office and general IT skills.
  • Strong attention to detail and organisational ability.
  • A proactive, independent working style - confident in managing responsibilities with minimal supervision.
  • High levels of integrity, discretion, and reliability.
  • Excellent communication skills with the ability to liaise with international clients at senior levels.
What's on Offer
  • Competitive salary of £50,000.
  • 25 days annual leave.
  • Immediate start in a temporary role, with genuine opportunity to become permanent.
How to Apply
Please send your CV and a covering letter outlining your relevant experience to Katie Dobson at Select Recruitment today.

Select Appointments