Event Planner

Ascot Racecourse

  • Ascot, Berkshire
  • Permanent
  • Full-time
  • 6 days ago
Who we areWelcome to Ascot where tradition meets innovation and excitement is the heartbeat of our business.​We are a destination for over 500,000 guests each year where passion, elegance, and celebration converge, and it is our team of behind-the-scenes heroes that bring every intricate detail to life.​As one of the world's leading racecourses, Ascot is renowned for its rich heritage spanning over 300 years. But we are not bound by the past; we're driven by the pursuit of excellence in everything we do.​From hosting our flagship event, Royal Ascot, to pioneering sustainable practices, we are committed to building a global lifestyle brand, wrapped around the world-class horse racing we stage.​At Ascot we believe in preserving the beauty of our surroundings and minimising our ecological footprint. From eco-friendly initiatives to community engagement programs, we strive to make a positive impact on both the environment and the lives of those around us.​​What we are looking forThis is an exciting opportunity to be part of a world-renowned venue, working on a variety of events - from bespoke meetings and private celebrations to large exhibitions and weddings.​We welcome applicants from a wide range of event backgrounds - whether you've gained experience in hospitality, event coordination, project management, or client-facing roles. What matters most is your enthusiasm, creativity, and ability to deliver exceptional experiences.​You'll be joining a supportive and passionate team at a time of growth, with plenty of scope to develop your skills and take the next step in your career.​​What you'll be doing
  • Planning & Coordinating the smooth delivery of events of all sizes, from meetings and conferences to exhibitions, weddings, and much more. You'll manage event details, liaise with stakeholders, and ensure everything runs to Ascot's high standards.
  • Client Experience - Acting as a trusted contact for our clients, guiding them through the planning journey, hosting site visits, being the face of Ascot Racecourse and ensuring every event is delivered with care, professionalism, and attention to detail.
  • Collaboration & Communication - Working closely with internal teams and our catering partner to coordinate logistics, staffing, signage, equipment, and facilities, making sure all elements come together seamlessly.
  • Commercial & Financial Oversight - Supporting revenue growth through upselling, managing contracts and invoices, keeping systems accurate, and ensuring billing and financial processes are delivered on time.
  • Team Contribution - Attending planning meetings, supporting the wider team, and embodying Ascot's values while contributing to the success of the Commercial team.
  • Flexibility - Getting involved in special projects and occasionally supporting live event delivery on racedays and major events.
​​​Skills and experience you can bring
  • A degree in Business or Event Management or related field or equivalent
  • A genuine passion for events and customer experience
  • Hands-on experience in planning multiple events simultaneously
  • Strong organisational skills
  • Good sales experience to upsell events where applicable
  • Experience using event management systems
  • Creative flair combined with strong attention to detail and a proactive, solutions-focused mindset
  • Confident communicator with good interpersonal skills and experience collaborating with stakeholders at different levels
  • Experience working within sport, events, leisure or hospitality is desirable, but not essential
  • Proficiency in MS Office including Teams and Sharepoint
​​What you can expect from us
  • A best-in-class welcome with a tailored induction and racecourse tour, as well as a wide range of training schemes to help with your learning and development
  • Access to a range of wellbeing support for yourself and your family including a dedicated Employee Assistance Programme and Healthcare support app with 24/7 virtual GP access
  • Opportunity to make an impact in our Volunteer week with a day out of the office to support local community and charity partners
  • End of year offices closed (extra 2 days annual leave added to your entitlement)
  • Time Off in Lieu (toil) for working weekend race days
  • Clothing and hat hire
  • Complimentary race day entry for friends and family
  • Exclusive discounts in local shops and cafes
  • Exclusive discounts from selected partner brands and suppliers
​And let's not forget, invitations to our monthly social nights as well as annual parties and afternoon teas to celebrate our most special occasions throughout the year.​​What sets us apart from the restWe take pride in our commitments to make a positive change for now and future generations to come, whether through our Diversity and Inclusion strategy and training programmes, our award-winning 'Racing To Zero' sustainability actions, or our forward thinking employee benefits including flexible working and menopause policies, as well as health and EAP support access.​We are also proud of our community outreach which includes a volunteering week for all employees to spend time supporting local charities.​​Our Diversity and Inclusion VisionWe are committed to ensuring guests from all backgrounds and communities feel welcome at the Racecourse and are working to ensure our internal teams are nurtured within a supportive and inclusive environment. Our mission is to eliminate discrimination and prejudice of any kind at our venue and throughout our business. By educating and implementing meaningful actions across all that we do, we can make certain that Ascot is a place for everyone to enjoy. As an equal opportunities employer, Ascot Racecourse is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our company.​​How to applyApplications will close on 26 September 2025. We reserve the right to close this vacancy early should a suitable candidate be identified.​For assistance with your application or should you require an alternative application format, please contactShare this jobClosing Date26/09/2025LocationAscot Racecourse Ltd (ARL)DepartmentEventsJob TitleEvent PlannerCityAscotCountryUnited Kingdom

Ascot Racecourse