Executive Assistant

British International Investment

  • London
  • Permanent
  • Full-time
  • 20 hours ago
About BIIBritish International Investment is the UK's development finance institution, owned by the UK Government. With a mission to solve the biggest global development challenges, we aim to create a virtuous circle of investment and impact. Your contribution will be essential.It won't be easy: we do the hardest work in the most complex markets. Be prepared to test your skills, get creative and say your piece as you take on high-profile work as part of a diverse team of exceptionally smart, passionate people.In return, you can take your career to all-new places in a culture that rewards curiosity and collaboration, and balances high performance with wellbeing.BII at a glanceOver 75 years supporting sustainable business growth in developing and emerging marketsMore than £8.8 billion in net assests1,400+ businesses invested in950,000 workers in the businesses we support650+ people in our diverse global team3 key development objectives: Productive | Sustainable | InclusiveTeam and role overviewPurposeThe Executive Assistant (EA) will support 3 Principals: firstly the Managing Director, Head of Climate, Diversity and Advisory; Amal-Lee in addition to two other Team Directors. Work for the MD and Directors will include extensive and complex diary and inbox management as well as travel management, expenses, coordination and preparation of team events and other administrative duties.ResponsibilitiesResponsibilities will be based on relative experiences and workloads and include the following:
  • Full EA support required for the Managing Director, Head of Climate, Diversity and Advisory which comprises extensive and proactive diary management, inbox management, organise complex travel and monthly expenses.
  • Provide full EA support to two other Directors which comprises extensive and proactive diary management, organise complex travel and monthly expenses.
  • Represent the Climate, Diversity and Advisory Team with professionalism, a calm demeanour and poise.
  • Exposure to highly confidential and sensitive information. A demonstrable attitude with a high degree of discretion is required. Confidentiality is imperative.
  • Manage all internal and external meetings and calls in Microsoft Outlook to capture all time zones, prioritising and re-arranging where necessary.
  • Work with broader leadership team, coordinate and help set agendas, meetings, events and follow up with actions and outcomes as required.
  • Work with the leadership team to oversee Climate and G&D budget management and reporting
  • Fully understand the priorities of the Climate, Diversity and Advisory Team and be the ambassador to the organisation when interacting both internally and externally with key contacts.
  • Ownership of Team Sydney page, ensuring it is up to date and relevant. Ensuring that changes are in line with agreed conceptual format.
  • Other ad-hoc administrative duties as required, such as settle new starters, support their onboarding and arranging team events.
  • Coordinate closely with the Impact BST and wider business support team (BST) attending and positively contributing to meetings.
Background, skills, aptitudeEssential;
  • Advanced diary and inbox management skills.
  • Excellent organisational skills and high attention to detail.
  • Exemplary confidentiality and discretion skills when exposed to highly sensitive company information and data.
  • Outstanding speed and accuracy in producing documents and emails to ensure tasks are delivered on time.
  • Advanced ability to manage complex travel and visa application processing for multiple geographies that may change at short notice.
  • Exemplary judgement and discretion when highlighting priorities for MD.
  • Uses initiative to proactively handle tasks that ensures progress is maintained.
  • Excellent communication skills and high level of spoken and written English.
  • Ability to work under pressure and an understanding of the importance of prioritising work and seeking assistance from colleagues when necessary.
  • Confident, proactive, cheerful and resourceful team-player both for immediate team and wider BST.
  • Sensitive to the culture diversity within BII and its investees/ investment geographies.
  • Experienced in developing a strong understanding of teams’ priorities and ways of working when supporting multiple senior leadership team members.
Technical Skills
  • Competent in Microsoft Outlook, TEAMS, Word, Excel & PowerPoint
  • Familiar using AI tools to enhance efficiency and productivity
  • Confident handling video conference technologies (Zoom/TEAMS)
  • Proven experience in managing travel booking processes
  • Proven experience submitting accurate expense/invoice claims and data (Concur experience desirable)
Candidates should be strongly motivated by BII’s development mission and ideally demonstrate some commitment to development or social goals through previous executive or non-executive activity.Our cultural valuesWe look for team members who aspire, as we do, to work at our best and to be:
  • Impact-led, commercially rigorous
  • Tenacious in the face of challenges
  • Collaborative and caring
British International Investment is committed to diversity and inclusion and welcomes all applicants regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation or educational background.Please provide a cover letter with your applicationSalary: Competitive

British International Investment