Bid Coordinator
- Pocklington, East Riding of Yorkshire
- Permanent
- Full-time
- Phoenix operates across four key public sector frameworks, monitoring open opportunities daily.
- The team identifies suitable opportunities, logs them into our Tender Tracker system, and drives the workflow across the wider bid function and solutions specialists.
- Once opportunities are logged, the Coordinator ensures:
- All clarifications are raised and tracked.
- Communication flows smoothly between internal and external stakeholders.
- Final submissions are compliant, on time, and logged correctly.
- Monitoring, logging, and coordinating all incoming bid opportunities.
- Downloading and reviewing bid documentation.
- Submitting and managing clarification questions via tender portals and ensuring the correct people are notified of any updates.
- Coordinating bid responses and submitting final tender documents within deadlines, ensuring compliant submissions.
- Supporting framework reporting and ensuring data accuracy (win/loss/decline).
- Working closely with sales and business units to ensure tender expectations and timelines are met.
- Managing portal logins and ensuring compliance with ISO 27001 standards.
- Supporting the upkeep of key certifications and compliance requirements.
- Assisting with KPI reporting and preparing management reports.
- Maintaining the bid library, authoring content, and editing text produced by colleagues.
- Liaising confidently with stakeholders at all levels across sales, operations, and bid functions.
- Coordinating workload across the team to ensure nothing is missed.
- Promoting Phoenix’s key values and company culture while supporting objectives around information and data security.
- Previous bid or contracts experience is helpful but not essential.
- More important is the right mindset and personality:
- Proactive, highly organised, detail-focused.
- Comfortable managing high volumes of information.
- Strong communicator – written, verbal, and via Teams/phone.
- Team player who shares workload and thrives in a collaborative environment.
- Able to prioritise under time pressure and strict deadlines.
- Good working knowledge of group inbox management (e.g. colour coding, triage) is advantageous.
- Strong copy editing skills with excellent grammar, spelling, and attention to detail.
- Advanced MS Word skills and proficiency across MS Office.
- Strong analytical and reporting skills with the ability to track and present data.
- Commercial awareness, including an understanding of risk and governance.
- Confident engaging with colleagues at all levels.
This is a hybrid role as you would be expected to be in the office around 2 times per week.What’s the interview process?
After an initial chat with our Recruitment Team, you’ll be invited to a two-stage interview process. As part of this, we’ll ask you to create and deliver a short presentation — it’s a great opportunity to show us your ideas and how you approach challenges.What are the benefits?
You can read about the benefits on offer 😊*Important* BPSS CheckAs part of our recruitment process due to the nature of the work we do, all employees are required to undertake a check. While some employees require further security clearance, the BPSS check is a must-have requirement and all offers of employment are conditional pending the passing of this checkHave you made it this far?If you’re still reading, we think there’s a strong chance you might be our kind of person.Here’s the thing, though — research suggests that 60% of women and underrepresented people might have already talked themselves out of applying. Even if you don’t check every box above, we want to encourage you to introduce yourself.We believe a diversity of perspectives and experiences makes a team stronger — and the stronger our team, the more successful we will be.
We are sorry but this recruiter does not accept applications from abroad.