Undergraduate Co-ordinator

NHS

  • Nottingham
  • £27,485-30,162 per year
  • Permanent
  • Part-time
  • Just now
An opportunity has arisen for an Undergraduate Coordinator to join our dynamic team within the Undergraduate Medical Education Department.This is a 0.6WTE post working at both the QMC and City campus' as required to support with medical student placements in the trust.Main duties of the jobYou would be working as part of a team, as well as using own initiative, to coordinate undergraduate medical student placements within the trust.The team is a key point of contact for the clinical teaching staff, medical students and university team in the succinct running of medical student placements.Duties include organising timetables, delivery welcome talks to students as their administrative support, organising teaching and patient workshops across the clinical course.In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.About usWe have a friendly and dynamic team of coordinators in the department.We are looking for an individual who has excellent communication, organisational and analytical skills to become part of our team.You will have the opportunity to innovate and create solutions to challenges with the support of the team to ensure we are continuously improving, learning and growing.DetailsDate posted04 September 2025Pay schemeAgenda for changeBandBand 4Salary£27,485 to £30,162 a year per annum pro rataContractPermanentWorking patternPart-timeReference number164-6903296-CJob locationsQueens Medical CentreDerby RoadNottinghamNG7 2UHJob descriptionJob responsibilitiesCo-ordinating University of Nottingham medical student placements in the trust.Supporting and signposting medical students when on clinical placements.Organising teaching and workshops for placements.Collating student feedback and ensuring responses to feedback alongside Clinical Lead.Handling day-to-day placement queries.Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.Circulating placement information to students and clinical teachers in a timely manner.Please refer to the job description and person specification attached to the advert for the full details of the vacancy. Job descriptionJob responsibilitiesCo-ordinating University of Nottingham medical student placements in the trust.Supporting and signposting medical students when on clinical placements.Organising teaching and workshops for placements.Collating student feedback and ensuring responses to feedback alongside Clinical Lead.Handling day-to-day placement queries.Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.Circulating placement information to students and clinical teachers in a timely manner.Please refer to the job description and person specification attached to the advert for the full details of the vacancy.Person SpecificationCommitment to Trust Values and BehavioursEssential
  • Must be able to demonstrate behaviours consistent with the Trust's behavioural standards
Training & QualificationsEssential
  • Evidence of personal progression in previous job(s)
  • Educated to A Level/NVQ 3 or equivalent qualification/experience
ExperienceEssential
  • Minimum two years relevant administrative experience.
  • Proven record of planning, organisation and administration skills.
  • Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases.
  • Responsive to change.
  • Experience of managing own workload.
  • Ability to proof read and have attention to detail.
  • Able to work autonomously.
Desirable
  • Experience of working in the NHS.
  • Understanding of Undergraduate Medical Education.
  • Experienced Administration Assistant
Communication and Relationship skillsEssential
  • Evidence of excellent communication skills (verbal, written, phone).
  • Excellent organisational skills.
  • Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
  • Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
  • Able to present information verbally on an individual basis and to small and large groups.
  • Develop and maintain good working relationships with managers, staff, students and simulated patients.
  • Resourceful, displays initiative and is self-motivated.
Analytical and Judgement skillsEssential
  • Able to make decisions when guided only by broad principles and departmental policies.
  • Able to analyse and interpret complex data and solve most problems independently.
  • Be able to analyse data and develop courses and projects appropriately in line with funding.
  • Able to make a judgement on potential operational problems that may prevent completing a task on time.
Desirable
  • Experience of adapting to changes.
Planning and organisation skillsEssential
  • Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
  • Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
  • Understand limits of own responsibilities.
  • Demonstrate a confident approach, and the ability to inspire confidence in a team.
  • Ability to demonstrate innovative and forward thinking approach.
  • Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
Physical skillsEssential
  • Standard Keyboard Use & office duties.
  • Able to move equipment.
  • Able to travel between sites.
  • Punctual & reliable with good attendance record.
Person SpecificationCommitment to Trust Values and BehavioursEssential
  • Must be able to demonstrate behaviours consistent with the Trust's behavioural standards
Training & QualificationsEssential
  • Evidence of personal progression in previous job(s)
  • Educated to A Level/NVQ 3 or equivalent qualification/experience
ExperienceEssential
  • Minimum two years relevant administrative experience.
  • Proven record of planning, organisation and administration skills.
  • Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases.
  • Responsive to change.
  • Experience of managing own workload.
  • Ability to proof read and have attention to detail.
  • Able to work autonomously.
Desirable
  • Experience of working in the NHS.
  • Understanding of Undergraduate Medical Education.
  • Experienced Administration Assistant
Communication and Relationship skillsEssential
  • Evidence of excellent communication skills (verbal, written, phone).
  • Excellent organisational skills.
  • Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
  • Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
  • Able to present information verbally on an individual basis and to small and large groups.
  • Develop and maintain good working relationships with managers, staff, students and simulated patients.
  • Resourceful, displays initiative and is self-motivated.
Analytical and Judgement skillsEssential
  • Able to make decisions when guided only by broad principles and departmental policies.
  • Able to analyse and interpret complex data and solve most problems independently.
  • Be able to analyse data and develop courses and projects appropriately in line with funding.
  • Able to make a judgement on potential operational problems that may prevent completing a task on time.
Desirable
  • Experience of adapting to changes.
Planning and organisation skillsEssential
  • Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
  • Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
  • Understand limits of own responsibilities.
  • Demonstrate a confident approach, and the ability to inspire confidence in a team.
  • Ability to demonstrate innovative and forward thinking approach.
  • Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
Physical skillsEssential
  • Standard Keyboard Use & office duties.
  • Able to move equipment.
  • Able to travel between sites.
  • Punctual & reliable with good attendance record.

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