Executive Assistant

Vanrath

  • Belfast
  • £28,000-33,500 per year
  • Permanent
  • Full-time
  • 16 days ago
VANRATH are excited to be working alongside a leading Professional Services / Legal organisation with a fantastic reputation for the recruitment of an Personal Assistant.This is a role in the company's Belfast City Centre office.This is a Monday - Friday position. Permanent position. Some provision for Home working is possible too.After the successful completion of a 6-month probation the hybrid policy is 3 days in the office and 2 at home.Your Package/Benefits:
  • Salary £29,000 - £33,000 dependant on experience
  • Private Medical Insurance
  • 25 days holiday + 13 STAT
  • 10% Pension contribution
  • Life Assurance
  • Income Protection
  • Salary Sacrifice Options - Including the Tech Scheme and Cycle to Work Scheme.
  • Affinity Partnerships - Discounts and offers with local organisations
  • Health & Wellbeing - Annual events focused on supporting employee wellbeing
The Role
  • Provided comprehensive end-to-end support to the Head of Professional Conduct.
  • Proactively managed a demanding diary with tact and discretion.
  • Acted as primary contact, handling correspondence and queries.
  • Supported complex, confidential projects and presentations, including data analysis and content creation.
  • Administered Committees: agendas, minutes, bookings, expenses, and follow-up, in line with protocols.
  • Managed documentation and implemented improvements to digital and physical records.
  • Coordinated and minuted internal/external meetings, including senior leadership.
  • Arranged travel and maintained expense records for senior managers.
  • Maintained accurate records via the CRM system.
  • Prioritised and managed busy departmental and personal email inboxes.
  • Supported compliance with ISO 9001:2015 and data protection regulations.
The Ideal Person
  • 3-5 years+ of experience as a Personal Assistant or in a similar support role reporting to senior management in both public and private sectors, with high standards of discretion and confidentiality.
  • Highly skilled in setting up and managing AV and virtual meeting platforms such as Zoom, Microsoft Teams, and GoToWebinar.
  • Experienced in delivering presentations and supporting projects-often under tight deadlines-by coordinating with stakeholders and handling complex content.
  • Proficient in document management: drafting, compiling, and distributing agendas, papers, and committee documents in fast-paced settings.
  • Skilled in managing correspondence-processing routine and urgent messages, ensuring timely follow-up and accurate record-keeping.
  • Competent in using CRM systems (e.g., Microsoft Dynamics) to maintain, update, and develop records and data processes.
  • Versatile in creating and managing both physical and digital records and spreadsheets, including enhancing existing systems for greater efficiency.
  • Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.JP was very helpful, patient and thoughtful during the selection process, he thought through the best fit for the role and selected candidates accordingly.I messaged Vanrath on LinkedIn in hopes of attaining a new job and he was immediately helpful, setting up a face to face meeting to discuss my options in order to source a company that was right for me. Within a week he had secured me an interview and was immensely helpful in preparing for said interview which went very well. I would be happy to use Vanrath again if changing roles in the future.Daniel Morgan was just so lovely to deal with! Having never experienced a recruitment agency process before, I was a bit unsure what to expect .... but I was most impressed! Daniel arranged an initial meeting for us in their offices which I left feeling positive and much more confident! I was kept informed at all times and was delighted to have him representing me and negotiating on my behalf. I would highly recommend Vanrath to anyone seeking a new position and especially advise them to chat to Daniel Thank you so much DanPrompt professional service provided by Damian Dellacroce. He collaborated on meeting personal requirements and presented alternative opportunities. Good to work with.

Vanrath