Records Services Scanning Coordinator

NHS

  • York
  • £24,937-26,598 per year
  • Contract
  • Full-time
  • 12 days ago
Would you like to be part of a team at the forefront of a new service across our Trust?Why are we going digital? Our goal to achieve a paper-light Trust will enable our patients to have greater access to their care records, and access to an expanding set of NHS accredited health and care apps and digital information services.To achieve this goal we are looking for highly motivated, capable and pro-active individuals to deliver and help develop the Scanning Team within the Health Records Department.The role involves being responsible for the scanning of patient documents, delivering a high quality service for all service users and providing a comprehensive, confidential, and effective scanning service to the Trust.We are looking for enthusiastic individuals with; good communication skills, excellent team working, organisational and time management skills. As this is a new service the post holders will be expected to work closely with the project leads and external departments, to help roll out and improve the service as it expands.This is cross-site and you will be required to work from both York Hospital and our Clifton Moor site.This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.Please note: This post may become Permanent at the end of Fixed Term/Secondment.Main duties of the jobThere are key processes of scanning and all Scanning Coordinators will be required to rotate between the following processes, as per the departmental rota.
  • Collection of records
  • Indexing of records
  • Preparation of records
  • Scanning of records
  • Quality Checking of scanned records
Other aspects of the role will include offering relief support to the Management team in supervising Records Services Operatives, and creating and updating process and procedure documentation relating to the scanning of medical records.Application Tip! Applications are shortlisted on how they meet the essential criteria, please ensure you demonstrate examples of these when submitting your application.About usTrust Information Pack:https://yorkhospitals.pagetiger.com/hdjgxdOur benefitsWe offer a range of benefits to support our staff including:Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants27 days holiday rising to 33 days (depending on NHS Trust service)A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.A variety of different types of paid and unpaid leave covering emergency and planned leaveConfidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance ProgrammeNHS Car Lease scheme and Cycle to Work schemeAn extensive range of learning and development opportunitiesDiscounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providersFor further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.DetailsDate posted22 August 2025Pay schemeAgenda for changeBandBand 3Salary£24,937 to £26,598 a year pro rataContractFixed termDuration2 yearsWorking patternFull-timeReference number419-7411582-RSC-RSJob locationsCross site - York Hospital and Clifton MoorWigginton RoadYorkYO31 8HEJob descriptionJob responsibilitiesA full description of the role is available in the attachment: job description.Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.Working for the TrustAcross our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.Armed Forces Friendly EmployerWe are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment. Job descriptionJob responsibilitiesA full description of the role is available in the attachment: job description.Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.Working for the TrustAcross our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.Armed Forces Friendly EmployerWe are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.Person SpecificationEducation, Qualifications and TrainingEssential
  • GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification
  • NVQ Level 3 or equivalent relevant experience
Experience & Knowledge RequiredEssential
  • Previous Administrative experience (6 months minimum)
  • Previous experience of understanding and dealing with customer requirements
  • Previous experience of using Microsoft packages
Desirable
  • Previous experience of working in NHS
  • Experience of dealing with confidential information
Skills & AttributesEssential
  • Ability to organise and prioritise own workload
  • Good communication skills on telephone and face to face
  • Ability to work as part of a team
Aptitude & Personal QualitiesEssential
  • Able to work flexibly in an environment where demands and priorities change quickly
Person SpecificationEducation, Qualifications and TrainingEssential
  • GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification
  • NVQ Level 3 or equivalent relevant experience
Experience & Knowledge RequiredEssential
  • Previous Administrative experience (6 months minimum)
  • Previous experience of understanding and dealing with customer requirements
  • Previous experience of using Microsoft packages
Desirable
  • Previous experience of working in NHS
  • Experience of dealing with confidential information
Skills & AttributesEssential
  • Ability to organise and prioritise own workload
  • Good communication skills on telephone and face to face
  • Ability to work as part of a team
Aptitude & Personal QualitiesEssential
  • Able to work flexibly in an environment where demands and priorities change quickly

NHS