Commercial Administrator
- Caterham, Surrey
- Permanent
- Full-time
- Competitive basic salary and annual bonus
- Salary sacrifice car scheme available to all employees
- Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
- 2 Volunteering days per annum
- Private medical insurance, with employee paid cover
- Enhanced maternity, paternity and adoption leave
- Competitive pension scheme through salary sacrifice
- Life assurance at 4 x your annual salary
- Share save and share incentive schemes
- Employee rewards portal with many more benefits…
- Behave in line with our company values – Integrity, Caring and Quality
- 3 GCSE’s or equivalent qualifications including Maths and English
- Experience working in a commercial business environment
- Good understanding of Microsoft Office, Excel, Outlook
- Excellent analytical skills and organisation
- Strong mathematical and IT ability
- Ability to work under pressure and meet deadlines
- Ability to work to high degree of accuracy
- Good telephone manner
- Excellent communications skills
- Experience in working in a fast paced, changing environment where priorities can change daily
- A good communicator/listener
- Good team working skills
- Willing to work extra to meet deadlines as and when the business needs require it
- BTEC diploma or certificate in administration / finance
- Experience working for a residential house builder ideally within a payment processing environment
- Basic understanding in using COINS housebuilding software
- Input and retrieval of data from the in-house computer system.
- General administration tasks related to the commercial function as noted by the department heads.
- Telephone communication with site staff, suppliers and other departments.
- Dealing with general enquiries from other departments within the business.
- Maintain the group age debt report for the region to keep debt to a minimum.
- Maintenance of electronic filing systems and archiving when necessary.
- Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.
- Check invoices are correct for VAT or materials/labour deductions for tax purposes.
- Log queries on invoices to suppliers through to credit or payment.
- Process electronic/paper invoices in line with the groups 3-way payment process.
- Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
- Arranging and communicating monthly Forecast meeting agendas.
- Maintain and update supply chain documentation.