Executive Assistant & Team Administrator Central Cambridge Permanent £40,000 - £50,000 DOE

Ann Pettengell

  • Cambridge
  • £40,000-50,000 per year
  • Permanent
  • Full-time
  • 1 month ago
Client Services DirectorPlease get in touch if you would like to discuss this role
  • Contact Sarah
Executive Assistant & Team Administrator (Ref: 4063/1)
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First Name *Last Name *Email Address *Telephone *Your mandatory notice period from now (e.g. 4 weeks/21 working days) *Desired salary *Tell us a bit about yourself *Upload your CV (Max file size: 2MB. Allowable file types: doc, docx) Select documentDo you have access to your own transport? YesNoI have read and agree to the Ann Pettengell Privacy PolicyPlease tick to confirm that you give consent to Ann Pettengell Ltd to retain the personal data provided herewith for the purpose of providing work finding services.Job descriptionJob reference: 4063/1Our client, a high-technology defence start-up, is seeking a proactive and highly organised professional to serve in a dual-capacity role as Executive Assistant to the Chief Engineer and Administrator for the Engineering Team. This is a pivotal position requiring discretion, initiative, and a strong sense of ownership. You will be instrumental in ensuring the smooth operation of both executive-level coordination and team-wide administrative processes.This is a permanent position to start as soon as possible (those on notice will be considered). The site is located within close proximity to Central Cambridge, and you will initially be 100% office based, with the possibility of one day working from home in the future.Principle Responsibilities:Executive Support
  • Manage complex calendars, including scheduling and rescheduling across time zones
  • Coordinate internal and external meetings, including candidate interviews and stakeholder briefings
  • Protect and optimise the Chief Engineer's time through strategic prioritisation
  • Take accurate minutes and track follow-up actions from leadership and technical meetings
  • Organise domestic and international travel, including itineraries and logistics
  • Plan and execute offsite events, team all-hands, and space planning initiatives
  • Handle confidential information with discretion and professionalism
  • Provide general executive support and act as a liaison between the Chief Engineer and internal/external stakeholders
CRM Coordination
  • Oversee onboarding logistics: ensure completion of HR, security, and IT setup for new starters
  • Coordinate offboarding: manage return of equipment and access deactivation
  • Arrange travel and accommodation for engineering teams attending tests, supplier visits, or field deployments
  • Maintain accurate records of team leave, training, and compliance documentation
  • Identify and implement process improvements to streamline administrative workflows
  • Support team communications and documentation, including templates, trackers, and shared resources
Person Specification:Essential
  • 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership
  • Proven ability to manage multiple priorities in a dynamic environment
  • Proficiency in Microsoft Office
  • Strong written and verbal communication skills
Preferred
  • Experience in a technical, engineering, or high-growth environment
  • Familiarity with onboarding/offboarding processes and cross-functional coordination
  • Demonstrated ability to work independently and anticipate needs
  • Experience collaborating with other administrative professionals across departments
To apply for the role of Executive Assistant and Engineering Team Administrator, please send a covering letter together with a copy of your CV.Ann Pettengell Ltd is acting as an Employment Agency for this vacancy.Next stepsSimilar jobs
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