Executive Assistant (Commercial)
RPC
- London
- Permanent
- Full-time
- Preparing materials for meetings e.g. agendas, collating and circulating papers as appropriate - proof reading documents prior to distribution
- Taking practical action-orientated meeting notes to ensure we capture what's agreed, hold ourselves accountable and drive forward progress
- Carrying out research to obtain a wide variety of information or documents as requested using online or other research tools
- Compiling reports using MS Word and Excel
- Requesting (from Finance), interpreting and relaying financial management account information as required
- Taking a hands-on-role in the accurate billing (including appropriate time entries and disbursements) for one of the firm's largest client
- Assisting with special projects when necessary
- Performing other tasks and duties as may be required from time to time
- Working effectively with and leveraging other legal and business services departments as required, always using tact and diplomacy and developing a network across RPC, clients and other contacts
- Extremely high level of confidentiality and integrity. Able to act with tact and discretion
- Flexible and adaptable attitude and thorough approach to work with the tenacity and strong execution skills to follow tasks/projects through to completion and/or positive resolution.
- Strong financial acumen
- Ability to organise and prioritise
- Works on their own initiative using their instinct and intuition
- Strong planning and project management skills
- Proactive in completing tasks and delivers results
- Robust and strong to be able to manage upwards
- Creative thinker
- Strong analytical and problem-solving skills
- Excellent verbal and written communication skills, being able to demonstrate clarity of thought and expression
- Excellent Microsoft Office skills to include formatting documents in Word and Excel (our Document Production Department can assist with document production especially PowerPoint/InDesign)
- Strong interpersonal skills
- Ambassador for RPC and the Partner and act on his behalf when dealing with colleagues, clients, prospective clients, network members and other contacts
- Works well under pressure
- Ability to multi-task
- Excellent team player
- The ability to work with all levels of stakeholders and internal and external clients
- Any other duties that may be required from time to time
- Flexible and reliable; may be contacted outside of normal office hours to deal with work related tasks or issues
Executive Assistant (Commercial)