Business Support Manager

Skanska

  • London
  • Permanent
  • Full-time
  • 22 days ago
Description and requirementsOur Building Services team are looking for a Business Support Manager to join the team on-site at one of our projects in London. The purpose of the role will be to Provide administrative support to the BARL technical Teams and ensure contract compliance.Skanska, one of the world's largest development and construction companies, dates back 135 years and had a 2021 revenue of around £12.5 billion. We have 3,300 experts in the UK alone.A properly cleaned, ventilated or heated room makes a real difference to a patient's wellbeing and recovery.Skanska's teams support frontline workers in hospitals across the country. We help to manage and reduce hospital energy use, cutting carbon emissions and reducing waste disposal costs.Our Global Healthcare Centre of Excellence shares best practice from over 400 projects across the world, to deliver new approaches to our healthcare projects.You'll:
  • Management of all sub-contractor logbooks, including filing of service records and permit documentation cross referencing the CAFM system as required to ensure correct information is recorded
  • Manage all parties on the site compliance documentation and issue of compliance reports
  • Manage and archive building services certifications and inspection records (e.g., HVAC, electrical, plumbing), ensure timely gathering of evidence inline with PPM Schedule
  • Manage process of Information handover between internal Projects Team and Operations Team (Drawings, Asset & Task Creation, RDS and O&Ms)
  • Administer site compliance reports and update site RAG, based on compliance evidence
  • Liaise with the Administrators/Senior Administrators to book access to secure areas for engineers and contractors as required
  • Undertake any other reasonable tasks that may arise as required by the Project Director/Technical Support Manager/Technical Manager
  • Administration of compliance documentation and sub-contractor logbooks
  • Organise and schedule meetings, prepare agendas, and take minutes
  • Management of Document Controller(s)
We're looking for:
  • Proven experience in the proficient use of MS Office
  • Ability to learn and adapt processes
  • Ability to use MS Office packages
  • Excellent communications skills with good verbal and written communications; ability to communicate at all levels
  • Client / Supplier relationship management
  • Organisation of site documentation
  • Knowledge and experience of CAFM system, reports, and ability to interrogate historic reactive and PPM data
  • Reflect the ethos of Skanska, client, and customer, working and influencing positive attitude and the ability to preserve confidentiality
  • Understanding of compliance documentation and how sub-contractor logbooks are populated and maintained
  • Understanding of the commercial process for raising orders and linking to the CAFM system
  • Adaptability to communicate at all levels
Equal opportunitiesWe thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.Flexible workingWe welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.Reasonable adjustmentsWe would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any adjustments that would support you throughout your application.More information about the rolePlease note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us:Closing dateThe closing date for this vacancy may be subject to change any time at the sole discretion of the business.We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.

Skanska