Operations Coordinator

Oxford University Press

  • Oxford
  • £27,000 per year
  • Permanent
  • Full-time
  • 19 days ago
We are the world’s largest university press. That means we serve the academic community as no other publisher can. We work in partnership with institutions and learned societies to bring a world of knowledge to the fingertips of students and researchers worldwide.The goal is impact. Together with our academic communities, we curate and seamlessly connect together the ideas that push their fields forward, so they can learn from them, add to them, and continue a virtuous cycle of scholarship.And because we are a part of the academic community and guided in everything we do by our mission, we re-invest in our people, our publishing, and the world-leading research institution of which we are part.About the RoleThe purpose of this role is to enable the smooth and effective functioning of departmental administration and operations by providing high-quality administrative and operational support across teams of all levels, with a particular focus on the Content, Operations and Project and Programme functions.The role includes general office administration, including some personal assistant support to the Senior Management Team (SMT) such as calendar management and meeting support. The role will coordinate and support meetings and workshops, manage and route correspondence, and communicate effectively to teams and to the department.This role is also responsible for supporting and coordinating editorial workflows and editorial tasks, including inputting tasks to scheduler and monitoring progress to ensure content is signed off on schedule. This role will support Project and Programme Management with administrative and operational tasks to ensure efficient and effective delivery, project coordination and planning, and task management so that Oxford Languages staff can concentrate on the core competencies and specialized tasks of their roles so that the department can run efficiently.We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.About YouEssential:
  • Experience of providing administration and/or operational support to teams or departments in a large, complex organization
  • Experience in working in a highly collaborative, team and project-focused environment
  • Experience in meeting/workshop support including meeting set up coordination, taking minutes, actions, key takeaways
  • Ability to use a variety of software and tools as required for the role, including Microsoft Suite: Word, PowerPoint, Excel, SharePoint, Teams
  • Ability to manage and keep accurate and up to date records, with an understanding of confidentiality and data protection methods and procedures
  • Excellent written and verbal communication skills and ability to communicate effectively at all levels including with senior members of the department
  • Experience in identifying and implementing administrative and/or operational process improvements with measurable results
Desirable:
  • Knowledge of editorial workflows and content production cycles
  • Familiarity with project and programme management practices
  • Experience with task planning and monitoring tools such as Jira, Microsoft Planner
BenefitsWe care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.This role comes with the added benefit of a discretionary annual payment.Please see our Rewards and Recognition page for more information.QueriesPlease contact with any queries relating to this role.We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Oxford University Press