Personal Assistant

• Supporting the Head of Professional Conduct to discharge their role and responsibilities through end-to-end support.
• Organising and managing proactively the Head of Professional Conduct busy diary with tact and diplomacy.
• Acting as the point of contact for the Head of Professional Conduct and assisting with queries and correspondence.
• Supporting the Head of Professional Conduct in delivering presentations and projects often of a complex, sensitive and confidential nature (including gathering and interpreting data, researching material, creating PowerPoint presentations, ensuring appropriate and timely input from others, as required).
• Assisting with administration for Law Society Committees including the compilation and distribution of agendas and papers, recording members’ attendance, booking meeting rooms, transcribing minutes, handling expenses claims, circulating reports/papers, attending to follow up correspondence and any incidental work required in accordance with the Law Society protocols, policies and procedures, with high regard for excellent external and internal service.
• Document management to include creating, developing, and updating hard and soft data and implementing improvements.
• Organising, coordinating and minuting regular meetings with Heads of Departments and other internal/external meetings as required.
• Management of travel itinerary for the Head of Professional Conduct and department Senior Managers and associated maintenance of associated expenses records.
• Developing, monitoring, and updating data, documents and other records accurately as required through the CRM online database system.
• Dual management and prioritisation assessment of all communications received via the busy email inbox of Head of Department and the personal email inbox of the PA.
• Assisting with ISO 9001:2015 or any other quality management system and with data protection compliance.
• Undertaking any other reasonable duties deemed necessary for successful delivery of the Law Society’s objectives.

• Demonstrate a high level of competence in the use and development of Audio-Visual platforms (such as Zoom, Microsoft Teams, GoToWebinar)
• Knowledge and experience in supporting delivery of presentations and projects to include working with managers and others often within challenging timeframes.
• Knowledge and experience of document management including preparing, collating, and distributing agenda and papers for a Committee, Board or Senior Management Team meetings within a busy working environment.
• Knowledge and experience of dealing with correspondence received, processing routine and urgent responses, ensuring follow up and accurate file/record maintenance.
• Knowledge and experience of maintaining and updating an online Customer Relationship Management (CRM) system or equivalent e.g., Microsoft Dynamic.
• Knowledge and experience of creating and maintaining hard and soft copy records and data spreadsheets to include developing and implementing improvements to existing systems.
• Demonstrate a high level of competence in the use of Microsoft packages (including Word, Outlook, Excel, and PowerPoint).
• Knowledge and experience of audio typing or digital dictation typing.
• Knowledge and experience of the requirements of data protection law and its practical implications in an office environment.

• Knowledge and experience of using software packages (such as DecisionTime (One Advanced), One Drive)
• Knowledge and experience of ISO or an equivalent quality management standard in a busy office environment

• Experience of adjusting work schedules to meet changing work priorities.
• Experience of providing high level support to a senior person to include diary management, prioritisation of business and business planning.

• A total of 25 days leave entitlement per annum, in addition to 13 days of public and bank holidays.
• A contributory pension scheme, to which the employer contributes at a rate of 10% of the salary.
• Death in Service at 4 times gross salary.
• Income protection in the event of long-term illness with added benefits of Employee Assistance Programme.
• Salary sacrifice schemes, including Tech Scheme and Cycle to Work Scheme.
• Affinity schemes with local organisations, e.g., Victoria Square, Q Parking, Agnew Corporate, and Kingsbridge Private Hospital.
• Annual Health and Wellbeing Events

Ashton Recruitment