School AdministratorBasic Salary: £21,962.71 FTE £25,045.20 Hourly Rate £12.51Contract: Full time, Term Time OnlyHours: 38.5 hours per weekBenefits: Company Pension, Life Assurance, Employee Discount SchemeLocation: Brampton, CumbriaStart Date: ASAPWe are looking to recruit an experienced Administrator based at Kirby Moor in Brampton but also responsible for the administration for our neighbouring school Herdley Bank, Haltwhistle. Are you ready to join a supportive and nurturing community that works together to achieve the very best outcomes for its pupils? If so, our school in Brampton could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.About the SchoolNorth Lakes Children’s Services is a well-established local provider of residential care and education for boys aged 7-18. We improve the resilience, self-esteem and abilities of all the young people we work with.Our school is now an Accredited SILVER Award Attachment and Trauma Sensitive School, and we gained our first Outstanding Ofsted inspection in 2014Role responsibilitiesPolaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
Promote the safeguarding and welfare of all pupils and visitors
Promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff
Reception:The school administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional mannerKey Tasks and Activities:
Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor’s badge
Accurately maintain the shared calendar and update the school information
Provide refreshments for visitors
Work on parent’s evening and other evening events as required
Have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
Inform the relevant staff member when deliveries arrive
Distribute internal and external post and correspondence as appropriate
Arrange the ID cards for all new starters and governors for the School
Liaise when necessary with transport services and taxi suppliers for pupil transport
Support education staff with providing work experience opportunities for pupils
Administration:Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.Key Tasks and Activities:
Produce letters and memorandums
Undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues.
Be responsible for the maintenance and monitoring of the photocopier
Provide administration assistance as required by the Leadership Team including ordering resources
Ensure all information is treated confidentially and have absolute discretion at all times
Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers;
Schedule and attend school-based meetings with parents/carers as necessary;
Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required.
Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
Ensure that documents are prepared
Undertake stocktaking and ordering of materials and equipment as required
Deal with school correspondence / emails and phone calls
To support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
Oversee and manage the school diary including room bookings and meeting schedules
Attendance:Key Tasks and Activities:
Monitor and track whole school attendance and punctuality and to send out letters where appropriate;
Assist with the production of termly reports for the Head Teacher and Governing Body;
Develop and maintain links with parents/children and the local authority’s Educational Welfare Service;
Monitor and ensure that correct attendance codes are entered in class registers
Contact parents/carers to establish the reasons for pupils’ absenteeism by telephone and letters
Work closely with the SLT to establish and agree upon authorised absences and agree actions accordingly
Maintain and monitor the school’s attendance records and produce returns and report as necessary
Monitor and maintain an accurate computer record of pupil attendance
Monitor the late arrival of pupils and maintain an accurate and up to date computer and paper-based records and files
Advise and assist parents/carers to maintain regular school attendance of their children;
Communicate clearly to parents/carers the attendance procedures and expectations of the school;
Collect and analyse attendance data to enable identification and tracking of pupil attendance;
Run reports for termly attendance and write certificates
Requirements
Excellent Interpersonal and Communication Skills – Written and Oral.
Knowledge and understanding of child protection and safeguarding practices and protocols
Excellent Organisation Skills with a systematic approach to workload management.
Excellent time management, planning and work prioritisation skills.
Experience of developing systems and processes.
Ability to work within allocated budgets and monitor expenditure and costs.
Full working knowledge of relevant policies/codes of practice/legislation.
Ability to plan and develop systems.
Ability to relate well to children and adults.
Work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
Ability to self-evaluate learning needs and actively seek learning opportunities.
Confidentiality of information as appropriate.
Ability to work under pressure.
Ability to work on own initiative.
The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Polaris Education.Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.
