YOOX NET-A-PORTER GROUP is the world leader in online luxury and fashion that comprises a complete luxury retail ecosystem. The Group sells directly to customers globally through its own family of multi-brand online shops NET-A-PORTER, MR PORTER, YOOX and THE OUTNET. The Group’s Online Flagship Stores Division partners with many leading luxury brands to power their own e-commerce destinations.The Group has 4.3 million high-spending active customers globally. As pioneers in bringing together the realms of technology and luxury, YOOX NET-A-PORTER satisfies the most discerning clientele with expertly curated products from the world’s most coveted brands, personalised end-to-end service, the latest technology and inspiring content, all shaped by 20 years of insights into the modern shopper.To support the teams who are powering this ecosystem we have a global Corporate division consisting of departments including Legal, Finance, Marketing and Sales, Strategy, Human Resources, Central Services and PR and Communications.Our Corporate division are now seeking a talented HR Shared Service Administrator to join the wider Global HR Team. Some of the essentials for you to know are:Location: our office in London Westfield, Shepherd's BushReporting into: Global Head of Payroll and HR Shared ServicesWorkplace Type: HybridContract Type: Fixed Term Contract (12-months)Besides a competitive salary, we can offer you:Performance bonus schemes dependant on the type of role you are inA pension that both you and the company contribute tooA portal with an array of discounts on things like theme park and cinema ticketsOur famous staff discount along with exclusive staff salesPrivate healthcare for you and your familyFlexible workingA chance to be part of a fun and caring team that support each otherHere's a breakdown of what you will be doing:Our PeopleHub UK team requires a resourceful and bubbly individual who is incredibly organised and full of initiative to support our busy HR team and YNAP Population.Prepare all employment-related letters for staff including role changes, annual salary increase, family-friendly changes, new starters and leaversBe the Guardian of all HR policies and processes providing 1st line response to policy queries utilizing our ticketing system Workday HelpManage the end to end maternity and paternity processProcess Leavers and conduct exit interviewsUpdate and maintain our employee personnel files and keep HR Systems updatedWork closely with our payroll team providing support to managers and employees for the Workday systemProvide general and comprehensive administration support to the HR Business Partners, Advisors and RecruitmentSupport the onboarding of our new employeesConduct Right to Work checks for new and existing employeesTrack and monitor: fixed term contractors, maternity, paternity shared parental leave, probation, visas/right to work and allowancesComplete ad hoc duties and projects as requiredFollow all HR processes and assist in ensuring compliance with these across the team and the wider businessesContribute to the growth of the company through ideas and department initiativesEnsure that the company values are intrinsic in every part of your roleThe type of person that we are looking for:Ideally prior experience in an HR administrative role supporting a busy team and providing first line advice to employee (strong plus)Prior working experience in an Administrative role (nice to have)Discreet, professional and well presented, with excellent communication skillsArticulate with excellent writing skills and great attention to detailExceptionally well organised and efficientAbility to use judgment and seek guidance with confidential issuesGreat sense of humour, empathy and work ethicService driven with ability to work to stringent deadlinesPro-active and able to show initiative/ideas to constantly improve the HR service to the businessKnowledge of MS Office, specifically Excel/Outlook/WordKnowledge and experience with Workday preferable, but not mandatoryFrom the moment you join the YOOX NET-A-PORTER GROUP we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast-paced environment, then please apply with a CV.YOOX NET-A-PORTER GROUP is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.Experience Level: Entry levelWorkplace Type: Hybrid
