SHEQ Administrator
- Birmingham
- Permanent
- Full-time
- Support the business in securing new opportunities.by preparing and completing Health & Safety Pre-Qualification Questionnaires for tenders and new project bids.
- Maintain, update and renew accreditations, ensuring the business meets all external health and safety requirements..
- Manage employee training records, schedule courses, and coordinate occupational health assessments to maintain a skilled and healthy workforce.
- Conduct weekly check-ins with Site Managers to confirm all subcontractors attending sites hold valid certification, ensuring legal and safety compliance across projects.
- Oversee administration of the apprentice programme, ensuring all paperwork, contracts, and compliance requirements are accurately completed and maintained, supporting smooth onboarding and progression of apprentices.
- Conduct and manage comprehensive inductions for all new employees, ensuring health and safety documentation and policies are fully explained and recorded.
- Monitor, arrange, and track the ordering and renewal of ECS cards for all operatives to ensure valid certification is always maintained.
- Track and arrange the calibration of all electrical testing equipment to ensure safety, accuracy, and compliance with industry standards.
- Monitor stock levels and proactively order PPE supplies and company uniforms, ensuring staff are always adequately equipped.
- Oversee the allocation and tracking of all company-issued equipment, ensuring assets are well-maintained and accounted for.
- Administer the company vehicle fleet, coordinating servicing, breakdown cover, repairs, and end-of-lease arrangements.
- Ensure workplace safety within the office environment by conducting risk assessments, updating documentation, and liaising with external bodies as required.
- Manage and update QMS and Environmental Management System, ensuring procedures and records are current and compliant.
- Assist the Design Team with document control, implementing and maintaining document control protocols, processes, and procedures to ensure accurate control of inbound and outbound project documentation.
- Proven administrative, support, and document control experience in a dynamic environment.
- Exceptional attention to detail and accuracy.
- Highly proficient with the full suite of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Demonstrable internal and external auditing support experience (e.g. ISO 9001, ISO 14001).
- Ability to work proactively and independently, demonstrating strong initiative.
- A collaborative and supportive team player, willing to assist colleagues during periods of absence or high workload.
- Excellent communication skills with a professional and helpful telephone manner.
- Previous experience in a dedicated SHEQ role or with SHEQ management systems is a big plus!.
- Prior experience with cloud-based Document Management portals/ Common Data Environments, such as Asite, Procore, or BIM360, would be highly advantageous.