Associate Commercial Coordinator (12 Months Fixed Term)

• Support the delivery of the Company Commercial Strategy; bidding for projects in line with current and best practice in SDS-R operational teams.
• Support the development of high quality, technically compliant, price and schedule competitive submissions for core projects. Engage with Finance updating actual spend, building customer / supplier payments and over / under budgets back into Estimate Templates / calc sheets.
• Support Tendering and Proposal Engineering Manager(s) with workload capacity and liaise with Sales to determine prioritisation and positioning of the workload.
• Manage Bids & Proposals SharePoint sites, document management, and ‘Outstanding Bids Matrix’.
• Manage, monitor and review client ITT documents, bulletins, clarifications; and distribute to relevant disciplines internally.
• Provide support to Bids and Proposals team by expediting key info from other internal support functions, suppliers and clients.
• Complete pre-bid questionnaires and qualifications.
• Develop commercial executive review packages in line with the agreed sandbox position.
• Support the department’s Risks and Opportunities database on an opportunity and enterprise level.
• Maintain Quality Management System and supporting Tendering Team process documentation. Ensure process map and team suite of 'How-To's reflect current working practice and update process / procedures as required.
• Seek, assess and address feedback from stakeholders to monitor role / personal performance and overall success of Tendering team refresh and extend processes and working practices accordingly.
• Support internal, customer and supplier meetings – including entry to site, room bookings etc. Attend and take MoM for wider distribution where appropriate.
• Support organisational learning and development, demonstrating improved and consistent component, project and product level learning.
• Deliver knowledge sharing training sessions at Team and Business Level.
• Demonstrate application of continuous professional development.

• Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable to ensure a safe working environment.

• Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
• Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
• Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

• This position has NO direct supervisory responsibilities.

• Directly reports to SDS Rosyth Commercial Manager

• Previous experience in an similar role.

• HNC/HND in a business-related subject.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Knowledge of: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Adobe Acrobat

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the work place
• Work surface is stable (flat)

Oceaneering International