Administrator - Legal Team

The One Group

  • London
  • £16.00-17.00 per hour
  • Temporary
  • Full-time
  • 11 hours ago
  • Salary: £16.00 - £17.00 per hour + plus holiday and hybrid working per hour
  • Job Type:
Posted about 19 hours ago
  • Sector:
  • Contact: Melanie Bell
  • Contact Email: MBell@theonegroup.co.uk
  • Start Date: ASAP
  • Client:
  • Expiry Date: 04 October 2025
  • Job Ref: BBBH54517_1756980668
Based in the London office to support the 4 VPs in the EMEA Legal Team. The role will report to the VP Procurement & Privacy and will contribute to the efficient running of the Legal department globally.Hybrid working - 50% office basedLovely modern offices close to Liverpool Street Station, and Mansion House and BANK tube stations.Principal Responsibilities:
  • Diary and in-box management, including directing queries in the Company Secretariat shared mailbox
  • Accommodation and travel booking both internationally and nationally, ensuring visa requirements are met.
  • Organising and overseeing internal and external events, eg. customer events, workshops, department social gatherings, team meetings etc. This includes sourcing venues / booking meeting rooms, organising catering and video conferencing requirements, and approval/payment processing.
  • Taking notes/actions at meetings as needed and circulating these promptly after the meeting, following up on any relevant actions to ensure the relevant information is cascaded.
  • Deputising for Executive Assistant during annual leave periods and providing support on ad hoc projects as required.
  • Assisting with onboarding of new team members, including ordering of IT equipment and access to organisation's systems.
  • Assisting with the resolution of any IT issues, by liaising with the IT department to ensure a positive outcome.
  • Processing and submitting expenses via the expenses system (Concur) in line with company policy.
  • Preparing and submitting Purchase Order requests via Oracle.
  • Assisting with onboarding of new suppliers, invoicing enquiries and liaising with suppliers, dealing with Finance team and Procurement team to ensure prompt processing and payment of invoices.
  • Other duties as required.
Knowledge, Skills & Experience Required
  • Previous experience of working within an administrative support role
  • Good attention to detail with the ability to multitask.
  • Strong knowledge and use of Outlook, Word, Excel and PowerPoint.
  • Experience of drafting presentations in PowerPoint and document formatting.
  • Oracle (or other Purchase Order processing platform) experience desirable but not essential.

The One Group