Procurement Specialist

Ellison Institute of Technology

  • Oxford
  • £45,000-50,000 per year
  • Permanent
  • Full-time
  • 17 days ago
  • Apply easily
About EIT:The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.Led by a faculty of world experts, EIT seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: Health, Medical Science and Generative Biology; Food security and Sustainable agriculture; Clean Energy Generation and Storage; and Artificial Intelligence and Robotics.EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars.EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.EIT is looking for a highly skilled and experienced Procurement Specialist to support procurement activities within the organisation. The successful candidate will assist in managing procurement processes and systems, conducting data analysis and ensuring the organisation achieves value for money. Key responsibilities include supporting supplier due diligence and onboarding, monitoring procurement systems, and assisting with the sourcing of goods and services. This role requires strong analytical skills, attention to detail, and the ability to work effectively with suppliers and internal stakeholders.Key Responsibilities:
  • Perform supplier due diligence including risk evaluations and background checks prior to contractual engagement and onboarding. In addition, scheduling and performing annual due diligence in accordance with the key contractual dates.
  • Manage the requisition to pay process, taking ownership of purchase orders, ensuring timely management of PO processing and exception management.
  • Support the implementation of catalogues on Oracle Fusion.
  • Facilitate the creation of supplier review packs to support supplier evaluations and performance assessments to ensure they meet EIT Oxford’s standards for quality, cost, and delivery.
  • Conduct prequalifying questionnaires as needed and Identify suppliers to participate in sourcing processes.
  • Strong communication skills to liaise between EIT internal Stakeholders and vendors/potential vendors.
  • Support the implementation of procurement systems and tools that streamline the sourcing, ordering, and payment processes, improving efficiency and reducing administrative burdens.
  • Manage workflows for requisitioning goods and services, ensuring proper approvals and adherence to procurement policies.
  • Track and report on procurement performance, including spend analysis, cost savings, and supplier performance metrics.
  • Works closely with key stakeholders in Finance to mitigate and resolve invoice queries and to ensure prompt supplier payment in line with contractual payment terms.
RequirementsSkills, Qualifications & Experience:
  • Degree in business, supply chain management, procurement, or a related field.
  • CIPS (Chartered Institute of Procurement & Supply) qualification or equivalent is highly desirable.
  • Demonstrable procurement experience in a similar role where progression is evident.
  • Proficiency in procurement software and systems, ideally Oracle Fusion, with the ability to quickly learn and adapt to new tools.
  • Demonstrated ability to manage purchasing activity.
  • Strong analytical skills, with the ability to conduct spend analysis, assess supplier performance, and identify opportunities for cost savings.
  • Exceptional communication and interpersonal skills, with the ability to influence and work effectively with internal stakeholders and external partners.
BenefitsWe offer the following salary and benefits:
  • Salary: £45,000 - £50,000 + travel allowance + bonus
  • Enhanced holiday pay
  • Pension
  • Life Assurance
  • Income Protection
  • Private Medical Insurance
  • Hospital Cash Plan
  • Therapy Services
  • Perk Box
  • Electric Car Scheme
Why work for EIT:At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!Terms of Appointment:
  • You must have the right to work permanently in the UK with a willingness to travel as necessary.
  • You will live in, or within easy commuting distance of, Oxford.
  • During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.

Ellison Institute of Technology